Vacancy caducado!
Bookkeeper / Personal Assistant - Hilo, Hawaii
Small business in Hilo seeking part time personal and administrative assistant with bookkeeping experience to support Owner in running the office. The position requires driving and a clean driving record, as well as the ability to multi-task and be flexible. We are seeking an honest, reliable and discrete individual who has excellent communication skills and enjoys working in a fast paced environment. Employment is subject to reference, background and credit checks.
IMPORTANT NOTE: We will only review resumes that meet below criteria, thank you for your understanding. We look forward to finding the right match!
DUTIES/RESPONSIBILITIES INCLUDE
Administrative and Personal
o Open and review mail with the owner.
o Digitally organize all files, folders and paperwork in a timely and systematic manner.
o Assist with travel arrangements, transport and medical appointments.
o Maintain a calendar of appointments and business deadlines.
Bookkeeping
o Organize invoices to review in person with the owner once per week.
o All payments to be approved by the owner before processing.
o After approval, enter payables in the accounting system, print checks or run credit cards to process payments.
o Post payments in the accounting system, make bank deposits.
o Organize all receipts for company credit cards to reconcile statements monthly. Pay on time.
o Monitor expenses and get approval from the owner for any purchases.
o File all payments, receipts, records and important documents digitally.
o View and prepare a bank balance summary on a weekly basis to review with the owner.
o Place orders for supplies as needed with prior owner approval.
o Other administrative and accounting duties as needed.
Property Rentals
Ensure monthly rent payments are received by the 5th of each month.
Keep all tenant info organized and digitally filed.
Show rental properties as needed and be the point person for any tenant issues and needs. Communicate all concerns to Owner.
REQUIREMENTS AND SKILLS INCLUDE
Must be organized, professional and reliable.
Excellent communication skills both verbal and written.
Minimum 3 years bookkeeping experience with A/R and A/P.
Must be proficient in Microsoft Office, Excel and have prior working experience with accounting software.
Detail oriented and meticulous organization habits with documents and administrative projects.
Positive mindset, friendly and personable.
Discrete, confidential and honest.
Can multi-task in a fast-paced environment with shifting needs.
Ability to lift up to 25 lbs and use stairs as needed.
Excellent references required.
Employment is subject to reference, background and credit checks.
Must have a valid driver’s license, insured car and clean driving record. We will reimburse for mileage/gas.
Vacancy caducado!