We seek a highly organized and efficient Personal Assistant to support our company in various administrative tasks part-time (9 hours/week, $25/hour). The ideal candidate will be proactive, organized, detail-oriented, and capable of managing multiple responsibilities. Office is located in HPP.
Responsibilities:
Data Entry: Accurately enter project-related data into spreadsheets and databases.
Digital and Physical Filing: Maintain organized digital and physical filing systems for contracts, invoices, permits, and other relevant documents.
Scanning Receipts: Scan and organize receipts for project expenses and maintain digital records.
Making Phone Calls: Call clients, suppliers, and subcontractors as needed.
Running Errands: Assist with various errands such as picking up supplies, dropping off documents, or coordinating deliveries.
Purchasing and Restocking Office Supplies: Monitor inventory levels, purchase office supplies, and maintain adequate stock levels.
Writing and Delivering Checks to Independent Contractors: Prepare checks for independent contractors and ensure timely delivery.
Creating Word and Excel Documents: Generate documents, reports, and spreadsheets using Microsoft Word and Excel.
Writing Emails: Draft and send professional emails to clients, vendors, and subcontractors as instructed.
Mailing Checks and Invoices: Prepare and mail checks, invoices, and other correspondence as required.
Qualifications:
Proven experience as a personal assistant or administrative assistant is preferred.
Proficiency in Microsoft Word and Excel.
Proficiency in Google Mail and Google Docs.
Excellent communication skills, both written and verbal.
Strong organizational and time-management abilities.
Attention to detail and accuracy in data entry and record-keeping.
Ability to multitask and priorities tasks effectively.
Valid driver's license and reliable transportation.
High school diploma or equivalent; additional qualifications in office administration are a plus.