Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/EReRecruitingApplyforaJob.pdf) . Microbiology & Immunology has an exciting opportunity for a Sr. Project Coordinator position. The incumbent coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.CORE JOB FUNCTIONS1.Assists with the assignment of tasks to internal teams to include schedule management.2.Assists with budget preparation and tracks all project related expenditures.3.Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.4.Acts as the point of contact and communicates the project status to relevant stakeholders.Communicates timeline changes and new information to project team.5.Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.6.Ensures adherence to standards and requirements by reviewing project objectives against deliverables.7.Organizes, attends and participates in project meetings.8.Prepares necessary presentation materials for project meetings.9.Records minutes and takes detailed notes during meetings.10.Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.11.Adheres to University and unit-level policy and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONS
High school diploma or equivalent required
Minimum 3 years of relevant experience
Department Specific FunctionsThe Sr. Project Coordinator for the Miami CFAR Administrative Core entails coordinating the Core and providing direct support to Miami CFAR leadership, members and collaborators.The Miami Center for AIDS Research (CFAR) focus is to encourage and support basic and translational HIV/AIDS research, foster synergy to improve the coordination of HIV/AIDS research, support emerging research opportunities and to promote efficiencies through resources shared by multiple independent centers, institutions and laboratories.The Miami CFAR Cores and the services they provide address the needs of HIV/AIDS investigators and are inclusive of the full range of HIV/AIDS science funded at the institution. The Miami CFAR fosters collaborative, multi-institutional linkages with international, domestic and Minority Serving Institutions (MSIs) and organizations to foster a holistic approach to research, training and collaborative studies.The Administrative Core provides both an organizational and administrative structure that is conducive to ensuring efficient and effective collaborative efforts and synergy among the Cores, Scientific Working Groups, Scientific Interest Groups and other collaborating partners.The Sr. Project Coordinator will carry out activities for the development, maintenance, delivery and evaluation of the Core support activities. Tasks include but are not limited to, Coordinating Miami CFAR meetings, Inter-CFAR meetings, and Scientific Interest Group meetings Coordinating and compiling the Core report for the Miami CFAR Executive Director’s meetings Coordinating peer reviews Providing technical support to Pilot PI’s and other Miami CFAR early career and new HIV/AIDS investigators Coordinating manuscript preparation including conducting literature searches/reviews, communication among co-authors, preparing references and conducting the manuscript submission process including tracking the review and coordinating the revise/resubmit process Developing and maintaining investigator support materials Coordinating the preparation of Miami CFAR reports to the sponsored funding agency Coordinating and participating in strategic planning to advance and sustain the work of the Miami CFAR and its collaborating parties. Manage the Core budget and track the financial performance of the program to meet the Core’s goals and assist with short- and long-range budgetary planning Supports the Miami CFAR Administrator with monitoring, tracking and evaluating CFAR activities to ensure compliance with applicable guidelines, rules and regulations of Miami CFAR, sponsors and the University. Serve as a liaison between Cores, collaborators, scientific working groups, focus groups the Miami CFAR Administrator and the central Office of Research Administration. Management of the Core’s database. Keeping track of outcomes from the services provided by the Core Maintain electronic grant folders in an orderly fashion This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary#LI-GD1The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:A7The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.Transforming livesWith more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.