Executive Assistant

Summary The Executive Assistant supports the Director and other Center for Women Veterans staff by providing programmatic and administrative support/services to fulfill the Center's Congressional mandates, including being the principal adviser on the adoption/implementation of policies and programs, promoting use of authorized benefits through outreach activities to increase awareness among women Veterans, and encourage women Veterans to choose VA to support their health, wellness, and Veteran journey. Responsibilities Directly support the director and deputy director by providing administrative and clerical assistance to fulfill the Center’s mandates. Assist with arranging conferences and meetings conducted for the Director and Deputy Director. Office management and administrative support for the Center for Women Veterans’ staff and serve as a point of contact with staff on administrative matters. Maintain workflow by working with program analyst and other staff to assure efficiency and timeliness of administrative functions. Track incoming/outgoing mail and distribute to appropriate staff. Read all incoming publications, regulations, and directives, which may be important to the activities of the Director or other Center staff. Refer those of importance or interest. Receive all visitors and telephone calls to the Director/Deputy Director, determine the nature of the calls or business of the visitor, and refer the inquiry to the appropriate staff member for assistance. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here. Specialized Experience: To qualify for this position, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation of Executive Assistant. Specialized experience is defined as work that involves: 1). Office management to include keeping schedules for leadership, arranging meetings, procuring supplies, and maintaining office inventory. 2). Arrange conferences and other events for leadership while providing logistical assistance including making travel arrangements, itineraries, and submitting travel vouchers. 3). Prepare correspondence, proo, and ensure compliance with established policy. AND 4). Enter time and attendance data into an electronic system, and coordinate leave and other timekeeping issues. Education There is no educational substitution for the GS-12 level. Additional Information Work Schedule: Regular office hours; Alternate work schedules are available. Title/PD#: Executive Assistant GS - 12; PD 39834-0 Promotion Potential: This position is at the full performance level. Time-in-grade: Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-12 position you must have served 52 weeks at the GS-11 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or disabled Veterans with a compensable service-connected disability of 30% or more. Please contact the special placement coordinator or the human resources specialist listed on this vacancy for more information regarding applying for consideration under schedule A or as a 30% disabled Veteran. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Information about ICTAP and CTAP eligibility can be found here. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online view the following link for information regarding an Alternate Application.