Contract Administrator - Remote/Hybrid (Term Limited) Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4382874) Apply Contract Administrator - Remote/Hybrid (Term Limited) Salary $56,028.00 - $72,840.00 AnnuallyLocation Denver Metro, COJob TypeFull TimeJob NumberNAA-02154-02.2024DepartmentDepartment of Local AffairsDivisionDivision of HousingOpening Date02/08/2024Closing Date2/19/2024 11:59 PM MountainFLSADetermined by PositionFLSA StatusExempt; position is not eligible for overtime compensation.Primary Physical Work Address1313 Sherman St., Room 320, Denver, CO 80203 - This position is mostly a hybrid work position with as needed on-site visits with employee and stakeholder groups.
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Department InformationThis posting is only open to residents of the State of Colorado at the time of submitting your application. This term-limited position is funded through 12/31/2026. The continuation of the position beyond this time depends on the availability of the grant funds. This posting may fill other similar positions in the same class including some permanent regular and term-limited positions. About the Colorado Department of Local Affairs The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability. Vision The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities. Mission Our mission is to help strengthen Colorado’s communities Why work for the Colorado Department of Local Affairs? The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs. In addition, we offer a great location and great benefits, which include:
Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)
Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)
Employee wellness programs
Paid life insurance
Short and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Training Opportunities
Flexible work schedule options and remote-work options
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)
Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.
Description of JobThe Division of Housing (DOH) partners with local communities to create housing opportunities for Coloradans who face the greatest challenges in accessing affordable, safe, and secure homes. DOH supports projects ranging from homelessness prevention to homeownership. Our work includes:
Increasing and preserving Colorado's inventory of affordable housing.
Managing rental assistance vouchers.
Creating and supporting collaborative approaches to end homelessness.
Regulating mobile home parks and the construction and installation of factory-built structures.
For more information visit the Division of Housing (https://cdola.colorado.gov/housing) .Position SummaryUnder the mission of DOLA, the Division of Housing (DOH), this position will be responsible for preparing and executing loan and grant agreements for the Division of Housing. These agreements contain the terms and conditions upon which the State of Colorado will provide state and/or federal funds to the qualified applicants for use in the acquisition, development, rehabilitation, and preservation of affordable housing, supportive housing, emergency shelters, providing housing services, and other housing-related assistance. For more information about the Division of Housing go to: http://www.dola.colorado.gov/doh . Job DutiesSpecific responsibilities include but are not limited to:
Prepares negotiates and executes grant agreements to provide funding to non-profit organizations, local governments, or other eligible applicants for use in the implementation of housing programs and services.
Prepares negotiates and executes loan agreements, grant agreements, and ancillary documents in order to provide state investment in the acquisition, development, rehabilitation, and preservation of affordable housing. Borrowers and grantees include private housing developers, housing authorities, non-profit organizations, local governments, or other eligible applicants.
Works with the DOH underwriter, development specialist, and/or program manager to incorporate the project description, project budget, performance milestones, and other elements of the statement of work; ensures that terms and conditions in the exhibits related to regulatory compliance are appropriate for the project type and the funding source, circulates draft documents for internal review and execution.
Drafts amendments, option letters, releases, consents, and other documents that modify or amend DOH grant and loan agreements and contracts.
Interfaces with grantees, borrowers, lenders, investors, legal counsel, and other parties to ensure that the drafts are acceptable and to negotiate any proposed changes to the draft documents.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsClass Code & Classification Description: H1H3XXCONTRACT ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA) MINIMUM QUALIFICATIONS:Education and Experience:Minimum QualificationsBachelor’s degree from an accredited institution in Finance, Business Administration, Public Administration, Economics, Legal Studies, English, or closely related field as determined by the department. ANDTwo (2) years of professional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan or contract agreements. This experience must be demonstrated in your application to be considered for employment. SubstitutionsProfessional experience in technical writing, purchasing, paralegal services, contract administration, contract management, contract monitoring, or preparing grant, loan, or contract agreements may be substituted on a year-for-year basis for the bachelor's degreeORA Master’s Degree in Law or a Juris Doctor degree from an accredited college or university may be substituted for the required experience on a year-for-year basis. Preferred Qualifications
State of Colorado experience drafting contracts
Prior experience drafting real estate contracts, subordination agreements, and grants contracts
Juris Doctorate
Paralegal certificate
Experience writing or administering loan agreements
Experience with state or federal housing assistance programs
Experience creating, maintaining and utilizing contract templates.
Required Skills and Competencies
Be a quick learner
Ability to work across teams
Strong attention to detail
Effective problem-solving skills
Effective verbal and written communication skills
Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.
Proficiency in MS Office suite, specifically MS Word, Excel.
Strong interpersonal skills
Ability to effectively collaborate with internal and external customers
Conditions of Employment:
You MUST be a Colorado resident to apply for this position.
A pre-employment background check will be conducted as part of the selection process.
Successful candidate must sign a waiver of appeal and retention rights associated with the term-limited position.
Applicant Checklist:
Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado" .
Work history must be documented in detail under the experience portion of application-"see resume" will not be accepted.
Complete Applications must include the following documents:
1) A complete CDOR Application for Announced Vacancy (Submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (Submit online as part of your application)
Recommended :
3) A chronological resume (Attach to your online application, late submissions will not be accepted)
4) A Cover Letter with a Written Narrative. The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)
Minimum Qualifications and Comparative Analysis:
Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.
Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)
The eligible list established from this posting may be used to fill additional vacancies.
Comparative Analysis:
Colorado Revised Statutes require that state employees be hired and promoted through a comparative analysis. The comparative analysis for this position will include a structured review of your application materials and responses to any supplemental questions.
Supplemental InformationThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at [email protected] . Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Appeal Rights: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.