Job Title: Personal Administrative Assistant
Aurora & Denver
We are seeking a highly organized and proactive Personal Administrative Assistant to join our team. Our ideal candidate is someone who thrives in a fast-paced environment, is detail-oriented, and maintains the highest level of confidentiality at all times. We are a commercial facility maintenance company that performs maintenance & snow removal.
Key Responsibilities:
- Manage and organize calendars, including scheduling appointments, meetings, and events.
- Handle confidential information with discretion and integrity.
-Assist in Payroll Processing
-Assist In Sub contractor set up and payments
-Enter Bills Into accounting software
-Maintain records of equipment purchases, etc.
- Communicate With management daily
- Prepare and edit correspondence, communications, presentations, and other documents.
- File and retrieve documents and reference materials.
- Conduct research, collect data, and prepare papers for consideration and presentation.
- Arrange and coordinate travel and accommodations.
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Assist with planning and implementation.
- Monitor, screen, respond to, and distribute incoming communications.
- Liaise with internal staff at all levels.
- Schedule
-Set Up Sub Contractor Files
-Coordinate Trainings For Employees
Requirements:
- Proven experience as a Personal Assistant or Administrative Assistant.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication skills.
- Ability to maintain a high level of confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with other software applications.
- Excellent attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
-Must have transportation to commute between offices ( Aurora & Denver)
- High school diploma
What We Offer:
- Competitive salary.
- Flexible working hours.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
If you are a highly organized individual who values confidentiality and has a knack for managing multiple tasks efficiently, we would love to hear from you. Please submit your resume and a cover letter explaining why you are the ideal candidate for this role.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
-