We’re seeking an administrative professional to join our company located steps from public transportation
in San Francisco. We have good people, a relaxed, constructive atmosphere, and are seeking the right
person to join our team.
This key player will be the first point of contact for our clients and vendors. The ideal candidate will have
at least two years of administrative experience, excellent organizational skills, and strong communication
abilities to deal diplomatically with all levels of company personnel and customers. However, we are
willing to train the correct person with minimal experience if the fit is right.
This is a full-time position working approximately 40 hours per week, 9 am – 5 pm, Monday thru Friday,
but we are open to someone working part-time if they are the correct candidate.
Key responsibilities include but not limited to:
- Answering and directing incoming telephone calls and voicemails
- Greeting all incoming clients and vendors
- Receiving, sorting, scanning, and uploading mail into filing system
- Monitor general text line and general email account
- Monitoring and maintaining office supplies inventory, ordering as needed
- Clerical administrative duties and supporting the entire team
- Keeping the reception area, conference and board rooms, common spaces, and kitchen/breakroom
organized and presentable
- Monitor and manage office machines (printers, copiers, postage meter)
- Assist in HR-related tasks and event planning for company meetings, celebrations, and conferences
- Performance of other office functions as necessary and applicable
This is a great job for someone who has:
- 2+ years of administrative experience
- Strong phone etiquette and ability to communicate professionally
- Strong communication skills, both written and verbal
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Proficiency in Microsoft Office, Google Suite, and Dropbox
- A professional demeanor and appearance
- Common sense, good judgment, and attention to detail
- The ability to work independently with minimal supervision, as well as part of a team
- A willingness to take on new responsibilities
If you are a highly organized, proactive, and adaptable professional that would like to explore this unique
opportunity to join our company and be part of our hard-working, friendly and successful team, please
submit your cover letter and resume with the subject line: Receptionist/Admin Assistant