We’re seeking an administrative professional to join our Property Management company located steps from public transportation, in San Francisco’s Inner Richmond District neighborhood. We have good people, a relaxed, constructive atmosphere, and are seeking the right person to join our team.
This key player will be the first point of contact for our clients, tenants, and vendors. The ideal candidate will have at least two years of administrative experience, excellent organizational skills, and strong communication abilities to deal diplomatically with all levels of company personnel and customers.
This is a full -time position working approximately 37.5 hours per week, 9 am – 5 pm, Monday thru Friday.
Key responsibilities include but not limited to:
- Answering and directing incoming telephone calls and voicemails
- Greeting all incoming clients, tenants, and vendors
- Receiving, sorting, scanning, and uploading mail into property management electronic filing system
- Monitor general text line and general email account
- Monitoring and maintaining office supplies inventory, ordering as needed
- Clerical administrative duties and supporting the entire team
- Keeping the reception area, conference and board rooms, common spaces, and kitchen/breakroom organized and presentable including starting/emptying the dishwasher
- Monitor and manage office machines (printers, copiers, postage meter)
- Track and manage key check-out/check-in for vendors and leasing agent
- Assist in HR-related tasks and event planning for company meetings, celebrations, and conferences
- Performance of other office functions as necessary and applicable which may include mailing campaigns and prep work for projects
This is a great job for someone who has:
- 2+ years of administrative experience
- Strong phone etiquette and ability to communicate professionally
- Strong communication skills, both written and verbal
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Proficiency in Microsoft Office, Google Suite, and AppFolio (or willingness to learn)
- A professional demeanor and appearance
- Common sense, good judgment, and attention to detail
- The ability to work independently with minimal supervision, as well as part of a team
- A willingness to take on new responsibilities
If you are a highly organized, proactive, and adaptable professional that would like to explore this unique opportunity to join our company and be part of our hard-working, friendly and successful team, please submit your cover letter and resume with the subject line: Receptionist/Admin Assistant