The Personal/Executive Assistant provides personal and administrative support to the Chairman and his family members. This is a highly visible role that interacts with all levels of the business including partners in Hong Kong. The ideal candidate is reliable, motivated, discreet, personable and has strong support skills and the ability to anticipate the needs of the Chairman.
Personal Assistant
Coordinate, prioritize and manage personal tasks for the Chairman and his wife including managing household activities, personal errands, and appointments.
Prepare holiday communications for distribution on behalf of the Chairman and his family including cards and e-cards.
Develop detailed travel plans for the Chairman, his family members, and special guests.
Manage personal properties, rental properties, cars, and other family support staff.
Manage the families calendar scheduling both business and personal events.
Executive Assistant
Administrative support to the Chairman including maintaining the calendar, scheduling and confirming meetings, drafting correspondence and prioritizing tasks to maximize productivity.
Act as the liaison between the Chairman and internal departments and external partners.
Plan and manage all aspects of the Chairman’s business travel.
Screen and direct phone calls as appropriate.
Assist in the planning of business meetings including travel, catering and the preparation of presentation materials.
Qualifications:
Bachelor’s degree required.
Minimum 10 years of experience providing personal and executive support to C-level individuals.
Excellent verbal and written communication skills with the ability to proofread documents and make edits as needed.
Must be able to handle sensitive and highly confidential information.
Must be highly organized, detail oriented and able to manage/execute multiple ongoing projects and deadlines.
Strong Microsoft Office skills with advanced knowledge of Word, Excel and PowerPoint.
Instinctively anticipates critical tasks and needs.
Must be willing to work evenings to accommodate the Chairman’s schedule.