PART TIME EMPLOYMENT/ FRONT OFFICE ASSISTANT/ MANAGER-
Well-established acupuncture practice dedicated to providing integrative healthcare to patients. I have been practicing for 20 years and am committed to enhancing the quality of my patients life through treatment, herbs, nutrition, and functional medicine testing. I am seeking a front office assistant willing to maintain this quality of commitment. And contribute to supporting me in my goals.
You are the first interface between the patient and my office. You will play a vital role in welcoming and explaining the workings of the office, via phone and in person.
Primary Responsibilities:
Greet and assist patients, with a caring, welcoming, inviting demeanor
Manage appointment scheduling and answering all inquiries form new patients with confidence and full knowledge of how appointments and booking/ billing work.
Handle payment processing /credit cards
Setup of rooms between clients, maintain an organized and tidy office
Manage inventory and order supplies as needed
Handle email inquiries in a timely and courteous manner
Have the ability to multitask and still be attentive to details
Qualifications:
Friendly with good people skills and genuinely like to help.
Previous office reception or administrative experience preferred
Good understanding of Mac computer operation
Ability to maintain patient confidentiality and adhere to privacy regulations
Prefer if you have an interest or curiosity around natural medicine or some personal experience
Available for office hours 3 days +/- per week ( approximately 24-28 hours per week)
Sample schedule : Tuesdays: 9:30 a.m.- 6:00 p.m., Wednesdays: 12:30 p.m.- 6:30 p.m., Fridays: 9:30 a.m.- 6:00 p.m.
WHY WORK HERE:
$30 per hour with free acupuncture treatments and herbs ( otherwise/ unbenefited position)
A positive and supportive work environment with amazing and kind patients
Some flexibility with scheduling and time off
Casual, friendly BUT professional environment
Not a sedentary desk job!
TRAINING PROVIDED
Apply by sending your resume and a cover letter with relevant experience and why you are a good fit! Please include "Office Manager Application" in the subject line of the email.