An established, renowned, Oakland-based custom cabinetry and furniture fabrication/installation business seeks on-site Office Manager to join our small team.
Job Description:
The Office Manager (OM) works in our Oakland warehouse providing detail oriented, reliable support to our small team and busy office. Working directly with the company Owner/President, the OM is the first point of contact for vendors, clients, subcontractors, project managers, and government agencies and performs an array of essential duties related to keeping our business running smoothly.
The Office Manager both follows existing systems and protocols and is expected to innovate, troubleshoot, or devise new systems as needed to maintain operational accuracy and efficiency.
Role & Responsibilities include but are not limited to:
Basic Bookkeeping / Banking
Accounts Payable / Receivable
Payroll & HR Benefits Management
City Licensing and Taxes
Insurance Policies and Certification
Client Liaison as needed
Answering and redirecting phone calls
Scheduling meetings, services and appointments
Vendor and Subcontractor Management
Office Supplies & Organization
Overall Management of our Finances, Office & Business Administration
This dynamic role is a combination of recurring daily duties such as bookkeeping, financial tracking, bill paying, and a variety of start-to-finish tasks as they come in, such as filing tax forms, scheduling services, communicating with our vendors and subcontractors, etc. The job requires a strong ability to prioritize, adapt, and manage shifting deadlines as needed.
The Office Manager is a flexible position within the company and we are open top discussing the amount of hours and days required each week. Our office hours are 6am to 2:30pm, Monday through Friday. Ideal candidate can accommodate work hours within that window.
Requirements
Speak, read, and write fluently in English
Excellent communication and organizational skills
Excellent attention to detail
Ability to manage time, deadlines, and shifting priorities
Ability to work in-person every day for at least 3 hours
Ability to work independently and also in collaboration with leadership and other team members
Software and Programs
Quickbooks Online – bookkeeping and bill paying (mid-level to expert)
ADP – Payroll, HR, & Benefits (training available)
Google Office Suite (training available)
Microsoft Office Suite
Mac/Apple OS
Compensation & Benefits
The Office Manager is paid hourly. We are open to part-time for the right candidate.
The following benefits are provided:
Medical (Kaiser) - 100% of Bronze plan for employee
Dental - 100% for employee
Vision - 100% for employee
Paid Holidays - New Years Day, May Day (May 1st), Memorial Day, Labor Day, Thanksgiving, and Christmas Day
PTO - 80 hours per year after the first 12 months
401k with 2% match
How to Apply:
Please submit a resume and a brief note telling us a bit about who you are as a person as well as an employee.
Let us know the earliest date you are available to start and what your hourly wage expectation is for this role.
Thank you for your interest. We look forward to hearing from you!