We are a Restoration Company seeking a reliable, detail-oriented Administrative Coordinator to join our in-office team. This role combines administrative support, bookkeeping, calendar management, and client communication.
QuickBooks expertise is imperative — please only apply if you have strong experience using QuickBooks Online for daily business operations.
Key Responsibilities
1) Manage the executive calendar,
2) Track homeowner payments
3) Enter and organize all receipts; reconcile and maintain accurate records in QuickBooks.
4) Issue checks to sub-contractors and vendors.
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5) Handle email communication with clients and vendors professionally and efficiently.
6) Maintain organized records of administrative systems.
Tools You’ll Use
QuickBooks Online – Expense tracking, invoicing, and reconciliation
Google Calendar – Event scheduling and reminder system
Gmail – Email communication with clients/vendors
You Are:
Highly proficient with QuickBooks Online
Exceptionally organized and detail-driven
Able to multitask and manage follow-through independently
A clear, respectful communicator
Comfortable in a dynamic, fast-paced office
Schedule:
Monday to Friday
Full-time, in-person only
Benefits:
Sick day
Health insurance
How to Apply:
Please reply with your resume, a short introduction about your experience, and your availability to start.
We look forward to connecting with you!