Executive Assistant

A global financial services firm is seeking a Temporary to Permanent Executive Assistant for their San Francisco office location. This person will be supporting a team of 1 MD and 8-10 other employees with the working hours being from 8am-5pm with some overtime as needed. This is a hybrid role where the team works remotely on Fridays. The position will start ASAP.Responsibilities:Provide administrative support to a team of investment bankersMaintain frequently changing calendars through OutlookCoordinate all aspects of executive level appointments, meetings, client entertainment and conference callsPrepare and review materials and correspondence for meetingsCoordinate frequent travel arrangements - both international and domestic, inclusive of air travel, hotel accommodation, car rentals and bookings, trains and visas where required.Prepare, reconcile, and track expense reports through Oracle (T&E system) in alignment with T&E policyOrganize and secure highly confidential company and employee informationAssist in ad-hoc reports special projects as neededServe as back-up support for other managers/bankers and administrative staff when requiredMaintain and order supplies, paper, and binding suppliesVarious office manager duties shared among EA teamShared weekly catered lunch responsibilitiesMaintaining relationships with other building/facility personnelQualifications:Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)Ability to gain a strong command of new systems (Oracle - Travel & Expense, Reporting System)Quick learner, not afraid to ask the right questionsResourceful and self sufficient5+ prior experience in administrative position, IBD experience preferredHybrid M-Th in office Friday WFHCollege degree requiredExpert in multi-tasking, organizing and prioritizing a mustStrong written and verbal communication skillsDetail oriented with ability to work independently and prioritize workloadDemonstrates a high level of integrity and professionalismEnergetic, responsive team player with the interest to take initiative and work in a fast-paced environmentHighly tech savvy and advanced knowledge/experience in Microsoft Outlook Experience working across numerous time zonesCompensation:DOE 85k-105k + OT + Discretionary bonusBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)