Are you a proactive, detail-oriented professional with a knack for multitasking and a positive attitude? We are seeking an Executive Assistant to support the CEO and President of four dynamic companies in the design, construction, landscape, and electrical sectors.
Key Responsibilities:
· Office Preparation: Ensure the CEO’s and President’s office is prepped and ready each morning.
· Meeting Coordination: Prepare for client meetings, manage scheduling, and organize meetings with staff and external parties.
· Calendar Management: Oversee the executive's day-to-day calendar, prioritize sensitive matters, and make appointments.
· Communication: Compose and prepare correspondence, maintain contact lists, and send reminders.
· IT Support: Assist with hardware, software, desktop support, internal telecommunications, and supervise IT work for the CEO.
Qualifications:
· Proficiency: Skilled in Microsoft Office suite, Google, Zoom, and DocuSign.
· Experience: Proven ability to manage multiple priorities, administrative coordination, and logistics.
· Positive Attitude: Approach each day with enthusiasm and a willingness to tackle any task.
· Adaptability: Handle unexpected changes with ease and flexibility.
· Detail-Oriented: Prioritize tasks effectively and maintain a high level of accuracy.
· Proactive: Anticipate the CEO’s needs and stay ahead of them.
· Professionalism: Exhibit outstanding communication skills and a professional demeanor.
· Self-motivated: Solve problems independently and figure out how to get the job done, even if it's new to you.
· Sense of Humor: Bring a great outlook on life and a sense of humor to the workplace.
· Multitasking: Juggle multiple tasks while maintaining focus on priorities.
· Judgment: Demonstrate great taste and judgment, ensuring excellent execution.
· Organizational Skills: Well-organized with the ability to multi-task and follow up effectively.
Why Join Us?
This role offers numerous opportunities for growth and is perfect for someone who wants to play a significant part in supporting the CEO’s and Vice President’s continued success. If you are a good communicator with a sense of humor and a great outlook on life, we want to hear from you!
Apply now to become an integral part of our team and help drive our success forward!
Job Type: Full-time
Pay: $72,800.00 - $83,200.00 per year
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Language:
English (Required)
Ability to Commute:
San Rafael, CA 94901 (Required)
Work Location: In person