I’m a professor based in SF/Berkeley with a full professional and personal plate — teaching, research, travel, and raising two young kids. I’m looking for a highly organized, proactive, and reliable part-time Executive Assistant to help manage the chaos and keep things running smoothly.
This is a flexible, mostly remote opportunity that would be great for a student, freelancer, or someone with daytime flexibility. Hours will vary week to week (roughly 5–10 hours), and can grow over time.
Key Responsibilities:
Manage scheduling, calendar coordination, and travel arrangements
Help with reimbursements, invoices, and other light admin/finance tasks
Organize to-do lists, inboxes, and project workflows
Run occasional local errands (if you’re based nearby)
Research tasks (e.g., service providers, gifts, booking activities)
Light support with kids’ logistics — activity sign-ups, school forms, etc.
Provide general executive support and personal assistance as needed
You Are:
Incredibly reliable, organized, and detail-oriented
Responsive and able to handle time-sensitive requests on short notice
Tech-savvy — familiar with Google Workspace, task managers, and basic spreadsheets
Strong written and verbal communicator
Trustworthy, discreet, and professional
Able to work independently and juggle multiple priorities
Bonus If You:
Have prior experience in admin, customer service, or executive support
Enjoy organizing complex lives and making things run better
Are familiar with higher ed / academia, though not required
Location: Mostly remote. Some errands/local tasks in San Francisco if you’re nearby, but not required.
To Apply:
Send a short note about your background, availability, and why this role interests you. A resume is great but not required — feel free to share relevant experience however you prefer.