Pederson Construction Inc is hiring an Office Manager/Construction Administrator. We are a small construction firm specializing in high end residential remodel construction. We strive to give our clients individualized attention and a curated experience which the larger companies can’t. We are in the process of slowly expanding our operations and our ideal candidate for this position would be an integral part in growing this successful and in demand construction firm. Please read the listing below to get an idea of qualifications and skills we are looking for in this important position. We look forward to hearing from you!
Core Job Responsibilities:
Assist in finding a construction customer relationship management software (CRM) for PCI such as Construction Online, Buildertrend, or Buildbook. Software will need to be able to handle construction schedules, hold PDFs such as Contracts and Change Orders, Design documents, Messaging with Owner and construction crews, and handle project accounting and billing needs.
Keep up to date Owner’s and Estimator’s schedule for the week. Assist in scheduling site visits and subcontractor scheduling.
Enter daily job reports to CRM as well as process receipts for materials and business purchases every week into CRM software.
Do reports on job profit and loss.
Calculate company over-head and keep it up to date.
Keep insurance requirements updated and paid.
Handle Subcontractor paperwork including invoices, COI requirements, Subcontractor agreements.
Update construction project schedules from daily job reports.
Invoice Clients in our billing cycle.
Know or be able to learn CSI master format for construction. CSI master format keeps track of our project costs.
Clean up, improve, and maintain company documents such as Estimate, Contract, and Change Order templates.
Enter new clients and projects into Quickbooks for invoicing and set up clients in CRM.
Keep track of company 401k plans, payroll with Clockshark and ADP with Quickbooks.
Maintain company files in an organized manner.
Extra or Optional Responsibilities (if the above items are taken care of):
Handle social media presence including Instagram posts and respond to Houzz inquiries.
Create business plans and growth projections.
Analyze business profitability to help find ways for new growth.
Necessary Skills
Microsoft Office products. Especially Excel
Smartsheet
Experience with other CRM software
Bookkeeping knowledge
Business analytics
Business development.
Good organizational skills
Knowledgeable of Quickbooks
Compensation:
$45-$65/ hr. Depends on entry qualifications and how much assistance you need from Elliot to get going
401k matching
Bonuses based off net profits for the year