We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Administrative Assistant Responsibilities:
Handling office tasks, such as filing, scanning, mail sorting and distribution, supply ordering, and answering phones
Providing real-time scheduling support by booking appointments
Generate computer reports
Greet and assist clients
Maintain polite and professional communication via phone, e-mail, and mail
Support for tax professionals, and administrative duties to assemble and distribute tax returns
Anticipate the needs of others in order to ensure their seamless and positive experience
Coordinate and track deadlines for tax filings, and other key deliverables
Administrative Assistant Requirements:
Prior administrative experience, and experience in an accounting firm is preferred
Excellent computer skills, especially typing
Must be detail-oriented
Desire to be proactive and create a positive experience for others
Basic understanding of financial and tax terminology
Ability to handle pressure during tax seasons and other high-demand periods
Strong organizational skills to manage multiple tasks and deadlines