Bookkeeper / Administrative Assistant
Our firm is seeking a detail-oriented and proactive Bookkeeper / Administrative Assistant to support our growing boutique business specializing in accounting, bookkeeping, and administrative services. We cater to family offices, high-net-worth individuals, and various small businesses, ensuring their financial and operational processes run smoothly.
This role is crucial in maintaining the efficiency of our business by providing precise bookkeeping services and streamlined administrative support. The ideal candidate is resourceful, confident, adaptable, and a natural problem-solver who thrives in a dynamic environment.
Bookkeeper Responsibilities
Accurately record and categorize credit card and banking transactions in accounting software.
Manage full-cycle accounts payable, including invoice processing, vendor payments, and expense tracking.
Prepare and process bank deposits.
Reconcile monthly bank and investment statements.
Assist in payroll processing by preparing employee hours, benefits deductions, and tax withholdings.
Maintain and organize financial records to ensure accuracy and compliance.
Manage and organize incoming/outgoing tax documentation, ensuring timely submissions.
Email W-9 forms to vendors as required.
Contribute to special projects as needed, ensuring efficiency and accuracy.
Administrative Assistant Responsibilities
Manage office correspondence, including emails, phone calls, and client communication.
Coordinate and schedule meetings and appointments.
Maintain a well-organized home office environment, including supplies, files, and technology setup.
Manage and coordinate calendar scheduling for the team and clients.
Send and pick up mail and packages.
Scan and digitally file incoming documents, such as tax-related paperwork, bills, and bank statements.
Conduct monthly audits of autopay transactions and subscriptions to ensure accuracy and cost control.
Provide additional administrative support as needed.
Knowledge, Skills, and Abilities
Strong verbal and written communication skills, with the ability to interact professionally with clients and vendors.
Experience working with family offices (preferred).
Passion for learning, self-improvement, and openness to feedback.
Comfortable with daily recording of billable time.
Ability to work efficiently in a fast-paced, deadline-driven environment.
Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
Up-to-date with the latest office technology and applications.
High level of discretion and confidentiality when handling sensitive client information.
Qualifications
Associate or bachelor’s degree in Business, Accounting, Finance, or equivalent experience.
Minimum 3 years of experience using QuickBooks Online for bookkeeping and financial reporting.
At least 2 years of experience with Bill.com for accounts payable and receivable.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to produce and manipulate PDF documents in a paperless, virtual environment.
Job Details
Job Type: Part-time (10 to 20 hours per week).
Work Location: Hybrid (Marin County residents preferred).
Compensation: $45 to $55 per hour, based on experience and qualifications.
This role offers excellent growth potential within our expanding business. We are looking for a dedicated professional who is excited to contribute to our success.
To Apply: Please submit your resume along with a tailored cover letter explaining why you are a great fit for this role.
Additional Requirements: Final candidates will be required to complete a background check prior to employment.
We look forward to hearing from you!