Financial Administrative Assistant
Associated Students
Summary of Job Details
The Financial Assistant plays a critical role in supporting the day-to-day financial operations of Associated Students (A.S.) at UC Santa Barbara. This position is responsible for processing payments, purchase orders, encumbrances, and account adjustments across all A.S. accounts using the university's fund accounting system. Serves as the primary requisitioner and receiver for A.S. departments and business units, determining appropriate procurement methods and managing transactions through UCSB's Procurement Gateway and FlexCard systems. Tracks vendor blankets and funding availability, ensures proper authorization and documentation of purchases, and maintains compliance with University and departmental policies. Supports a wide range of business functions, including billing, revenue tracking, credit card reconciliation, financial reporting, and income processing from student fees, ticket sales, retail operations, and service fees. Assists with the reconciliation and deposit of funds, and serves as a backup to the A.S. Cashiers and Ticket Office Manager, preparing daily deposits, performing cash audits, and maintaining change funds. Oversees and trains Financial Operations student staff, reviews their work for accuracy, and steps in to perform data entry when needed to maintain continuity of service. Maintains and updates the A.S. Accounting Procedures Manual, supports internal audits and financial reviews, and serves as a liaison with vendors, campus departments, and external partners. The Financial Assistant ensures that financial records are audit-ready, well-documented, and aligned with current compliance standards. This position requires strong attention to detail, excellent judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced, student-centered environment.
Required Qualifications
Associate's Degree
Financial and record keeping experience
Experience as a A/R Clerk, assistant, or closely related role.
Experience in accounting systems.
Experience in all faucets of bookkeeping.
Previous keyboarding experience utilizing a keyboard to enter, retrieve and manipulate data is required.
Prior experience effectively identifying and addressing problems.
Strong financial analysis skills including strong knowledge of policies pertaining to different funding types, expenditure allowability, and reporting techniques and requirements.
Special Conditions of Employment
UCSB Campus Security Authority under Clery Act
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment.
Days/Hours: Mon-Fri, 8:00am-5:00pm
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Application review begins 7/23/25
Apply online at https://jobs.ucsb.edu
Job #79573