Vacancy caducado!
Our client is seeking a dedicated and detail-oriented Finance and Facilities Coordinator to join our team. This critical role will be responsible for managing financial transactions, assisting with budgeting and reporting, and overseeing various facility-related tasks. The ideal candidate will possess strong organizational skills, a keen eye for accuracy, and the ability to effectively communicate with different teams and stakeholders.
Key Responsibilities:
- Maintain a comprehensive record of company expenses, ensuring adherence to budget guidelines.
- Collaborate with finance and management teams to assist in budget creation, monitoring, and variance analysis.
- Assist in internal and external audits by providing relevant financial documentation and explanations.
- Oversee the allocation and utilization of office spaces, meeting rooms, and common areas, ensuring an efficient and productive work environment.
- Manage office supplies and inventory levels, reorder as necessary, and ensure proper distribution to staff.
- Maintain relationships with facility vendors, including cleaning services, maintenance contractors, and security providers. Request and review service proposals.
- Collaborate with relevant departments to ensure compliance with health and safety regulations and implement best practices to create a secure work environment.
- Assist in planning office layout and space utilization to accommodate growth and changes within the organization.
- Coordinate maintenance and repair tasks, including coordinating with vendors, tracking work orders, and ensuring timely completion.
Qualifications and Skills:
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Familiarity with financial software and tools, as well as proficiency in Microsoft Excel and accounting software.
- Strong attention to detail and analytical skills.
- Excellent communication and interpersonal abilities to interact with cross-functional teams, vendors, and stakeholders.
- Prior experience in facilities coordination or management is a plus.
- Knowledge of relevant health and safety regulations and facility compliance standards.
- Highly organized, able to prioritize tasks, and work independently as well as in a team.
- Problem-solving skills and the ability to adapt to changing priorities.
- Demonstrated ability to maintain confidentiality with sensitive financial and facilities-related information
Vacancy caducado!