Description Workplace Coordinator position available via Robert HalfOur client, an innovative and fast-growing AI software company, is looking for a highly organized and proactive Workplace Coordinator to ensure the smooth operation of their workplace environment. This role will play a critical part in creating a positive employee experience, managing workplace facilities, and supporting day-to-day office operations. The ideal candidate thrives in a dynamic, fast-paced environment, possesses great problem-solving skills, and has a passion for optimizing workplace efficiency and culture.Job DescriptionOffice Management
Oversee day-to-day operations of the office or workplace site, ensuring it’s functional, clean, and welcoming to employees and visitors.
Serve as the point of contact for facilities vendors, such as cleaning services, maintenance technicians, and property management.
Monitor and maintain office supplies inventory, ordering as needed while managing budgets effectively.
Coordinate workplace technology and infrastructure needs, including meeting room setups, AV equipment, and desk assignments.
Employee Experience
Assist in planning and executing employee engagement initiatives, such as team events, wellness activities, and celebrations.
Act as a resource for employees, addressing workplace-related questions and ensuring they have the support needed to work effectively.
Health and Safety
Ensure the workplace complies with health and safety regulations, including emergency protocols and ergonomic support.
Oversee COVID-19 safety protocols (if applicable), ensuring compliance with local regulations and internal policies.
Administrative Support
Manage incoming and outgoing mail and deliveries.
Provide administrative support to the HR and operational teams when needed, such as assisting with new hire onboarding or scheduling meetings.
Track and manage workplace expenses, ensuring invoices are processed accurately and on time.
Please apply with your resume via Robert HalfRequirements QualificationsRequired Skills & Experience
1-3 years of experience in office coordination, facilities management, or a similar role.
Strong organizational and multitasking skills with the ability to manage competing priorities.
Excellent communication skills (both written and verbal) and a friendly, customer-focused approach.
Tech-savvy and proficient with tools like Microsoft Office, Google Workspace, and facility management software.
Exceptional problem-solving skills and a proactive mindset.
Preferred Skills
Experience in a fast-growing technology company or startup environment is a plus.
Familiarity with workplace planning tools such as office space management or desk reservation systems.
Knowledge of basic health and safety regulations.
Please apply with your resume via Robert HalfTalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .