Office Services Associate

Description We are offering a short term contract employment opportunity for an Office Services Associate in San Francisco, California, United States. In this role, you will be providing comprehensive back office services to our clients and teams. This includes a variety of tasks within reprographics, copy, mail services, and more in both physical and digital environments. Responsibilities: Accurately process work in office services, primarily focusing on reprographics, mail, and intake functions. Maintain and manage client relationships through exemplary customer service. Ensure the proper and efficient use of office equipment and supplies. Adhere to established procedures and policies, making independent decisions that align with business needs. Handle sensitive and confidential documents with discretion. Monitor and maintain accurate logs for all office services work. Troubleshoot basic equipment problems and place service calls when necessary. Communicate effectively with supervisors or clients regarding job or deadline issues. Perform quality assurance on own work and the work of others. Respond to telephone and email inquiries in a detail oriented manner. Requirements Proficiency in Customer Service, showcasing the ability to cater to client needs efficiently and professionally. Familiarity with common Office Functions and Operations, ensuring smooth day-to-day operations. Knowledge of Procedures and Policies, demonstrating the ability to adhere to company guidelines. Experience in Answering Inbound Calls, handling customer queries with patience and understanding. Capability to Supervise teams, displaying leadership and team management skills. Familiarity with the software 'About Time' for efficient time management. Understanding of Hiring Processes, indicating the ability to assist in recruitment. Proficiency in Scanning and managing documents, ensuring proper documentation. Experience in Receptionist Duties, indicating the ability to manage front desk operations. Ability to Troubleshoot common office issues, ensuring minimal disruption to work. Knowledge of Facility management, indicating the ability to manage and maintain office premises. Familiarity with Digital tools and software, showcasing the ability to work in a technologically advanced environment. Excellent Communication Skills, ensuring clear and effective interaction with team members and clients. Experience in Scanning Documents and maintaining digital records. Ability to Maintain Logs for record-keeping and tracking purposes. Familiarity with office Machinery, including printers, copiers, and fax machines. Knowledge of Paper management, including filing and sorting of documents. Experience in Quality Assurance, ensuring all tasks are completed to the highest standard. Ability to Distribute Faxes efficiently and in a timely manner. Willingness to work Overtime as required, demonstrating flexibility and dedication. Experience in handling Service Calls, showcasing problem-solving abilities. Ability to handle Confidential Documents, demonstrating trustworthiness and integrity. Understanding of Statement Of Work, indicating the ability to comprehend and follow project specifications. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .