Administrative Assistant/Customer Service Representative needed for a Carlsbad Property Management company. Position requires strong communication skills. This is a full time position with room for advancement and excellent benefits including vacation, sick time, medical, dental and vision care insurance and an excellent work environment.
Duties include but are not limited to:
Organizes and prepares correspondence relating to association business.
Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
Processes and distributes incoming and outgoing mail for the office and Associations.
Prepares and assists community managers with monthly board packages and in house mailings.
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Processes print jobs, scanning and faxing as general office support when needed.
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
Other duties as assigned.
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Professional communication skills (phone, interpersonal, written, verbal, etc.).
Professional customer service skills.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
Interpretation and completion of verbal and/or written instructions at a proficient level.
Knowledge of general office equipment (copier, fax, phone systems, etc.).
Knowledge of company policies, procedures and forms.
Confidentiality and discretion in the performance of all duties and responsibilities.
Time management and time critical prioritization skills.
Please send your resumes along with references to the above email address. PLEASE NO PHONE CALLS Thank you very much.