Administrative Assistant

Description We are providing a unique opportunity for an Administrative Assistant in the Defense Software industry. The role will be based in San Diego, California, and will involve managing the office, handling light phone calls, and ensuring the overall smooth functioning of the office. This role offers a contract employment opportunity.Responsibilities: Manage the office and ensure the smooth running of daily operations Open the office door and ensure it is secure Handle light phone calls, both inbound and outbound, and manage email correspondence Order supplies for the office and handle any vendor relations Manage the ordering of lunch for the team and ensure the fridge is stocked Coordinate with cleaning crew and handle any facility-related issues Maintain a business casual dress code in the office Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word to assist in administrative tasks Schedule appointments and meetings as needed Perform data entry tasks and maintain accurate records. Requirements Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft PowerPoint, Microsoft Word, and Microsoft Outlook Experience in answering inbound calls and managing inbound/outbound calls Strong customer service skills and ability to provide high-quality service Detail-oriented with strong data entry skills Ability to handle email correspondence efficiently and professionally Capability to schedule appointments and manage calendars effectively Previous experience in an administrative role within the Defense Software industry is preferred Exceptional organizational and multitasking skills Strong written and verbal communication skills Ability to work independently and as part of a team High level of discretion and confidentiality Strong problem-solving skills and ability to take initiative Familiarity with the defense software industry is a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .