Flood and Remediation Company is Looking for an Accounts Receivable/Payable Clerk Needed
Full-time
Experienced
As the person in charge of AR/AP you will answer phones, create invoices, schedule for technicians to pick up payments, post payments to accounts, balance accounts, vet and enter contractors into our subcontractor base, maintain files and notes as you progress. It can be a fast paced environment and requires an energetic personality. You should have experience with Microsoft Office products, be proficient with a computer, and a fast learner with computer skills. A firm understanding of the restoration industry and working with insurance companies is a plus.
Your main duties consist of items like the following:
NEW JOBS: Set up new client /jobs in QuickBooks and create invoice based upon proposal. The PM will collect
this payment when getting proposal signed
COMPLETED JOBS: From “Work Order Complete” status, confirm “Completed?” field is “yes”
Determine if COS is required and collect if necessary
Verify from notes in DASH and PM’s approved Credit Breakdown if any credits are due prior to invoicing
Verify DASH, Xact and Contractor Connection for billable totals
From “Work Order by Status/WO Complete” in DASH, invoice competed jobs-Daily
Send completed invoices to client and upload COS to Xact
Coordinate all joint checks for sign off
Monitor QC Complete status for COS’s that are still needed
Send out collection notices on past due invoices
Complete small claims paperwork as needed
Update collection log sheet every Monday and call on all jobs greater than 30 days
Schedule all payments in appropriate week on collection log/mark off as received
Collect any eligible deductible payments
Review open Account Receivables weekly with supervisor
Answer phone as needed
Give out purchase orders as needed
Prevailing Wage Reporting
Other tasks as needed