POSITION TITLE: Office Manager and Marketing Assistant (in Office)
The Reynolds Group seeks a qualified person to join its team of environmental site assessment and remediation specialists in the office based in Tustin, California.
Submit resume and salary history by email via Craigslist.
POSITION DESCRIPTION:
Note that a moderately tech-savvy person can quickly learn many of the duties described below. As an Office Administrator and Marketing Assistant at The Reynolds Group, the qualified candidate will support office operations and sales/marketing.
In-Office Time: 3 to 6 hours/day for five days per week.
Ability to learn and perform the following over time:
Sales and Marketing Support:
Input contacts into the CRM system and help organize the CRM.
Coordinate with the Sales Team to ensure organized data across all technical platforms.
Manage and update resumes for key personnel.
Send out constant contact information and other SWAG to prospects and good clients.
Manage the “closure letter” recognition procedure and create project success stories.
Send thank you letters and follow ups as directed by the Sales Team
Meetings and Communication:
Regular accountability as described above.
Weekly visibility of work hours
Office Administration and Technical Tasks:
Learn and effectively use Vantage Point CRM
Maintain a professional office space
Manage office inventory supplies
Scan and file documents
Organize office training events, gatherings, and other Team events
Assure and maintain the proper function of office equipment such as printers, copiers, postage stamp meters, and binding machines.
Help The Reynolds Group format all outgoing correspondence and reports in Microsoft Office Word according to the Best Practices at The Reynolds Group
Drive as necessary for deliveries or special projects
Assist CEO with incidental projects like season’s greetings, etc.