We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to join our team with the potential for transitioning into a full-time role. The ideal candidate will play a crucial role in supporting the daily operations of our construction business, working closely with the Project Manager, and assisting with various administrative tasks.
Strong organizational skills, proficiency in using MAC laptops and software, and the ability to manage databases and job documents are essential for this position.
Key Responsibilities:
Drive alongside the Project Manager to assigned jobsites.
Attending client and subcontractor meetings to take notes via laptop.
Take detailed notes during site visits via laptop.
Schedule calls and meetings on behalf of the Project Manager.
Utilize MAC laptop extensively for various tasks.
Proficiently use Microsoft Word, Excel, and Dropbox for document management.
Create and maintain databases to organize project-related information.
Prepare and maintain job documents, ensuring accuracy and completeness.
Assist in creating project budgets.
Perform weekly receipt entry into QuickBooks Online.
Assist with monthly accounting management of QuickBooks Online.
Collaborate with the team to ensure the smooth flow of administrative tasks.
Experience and Qualifications:
Previous administrative experience is required.
Entry-level accounting experience, prior construction accounting experience considered a plus.
Knowledge of the construction industry is preferred but not required.
Strong computer skills, including proficiency in MAC software and Microsoft Office Suite.
Exceptional organizational and time management skills.
Detail-oriented with the ability to maintain accurate records.
Excellent written and verbal communication skills.
Willingness to learn and adapt to new tasks and challenges.
Valid driver's license and reliable transportation.
Working Hours:
This is a part-time position initially with the potential to transition into a full-time role based on performance and business needs.
Days: Monday – Friday