Construction Office Manager

Specialty Contractor is seeking to hire a full-time Office Manager. This is not a bookkeeping position, it is an administration management job that entails knowledge and understanding of our Job tracking software, BuilderTrend, and some basic knowledge of Quickbooks as well as managing a full construction related office. You must have construction scheduling, job scheduling and customer relations experience. As the Office Manager you will be responsible for all administrative functions associated with running a construction office including tracking labor, purchases, and jobs schedules. You will manage all aspects of construction from the submission of bids, to contract signing, and plans all the way through completion of project and collection of all payments in accordance with our contract documents. You will be working closely with our field operation manager and bookkeeper to ensure our jobs are managed smoothly and profitably.

JOB DUTIES

· This is a full-time position with the responsibility to manage all jobs, on time, and on/or under budget.

· Administrative manager on all jobs we are awarded. Work with our bookkeeper to keep money flowing

· Become proficient with our online job tracking and scheduling software.

· Job scheduling, including manpower, materials, and customer interaction.

· Tracking job costs, completion schedules.

· Progress billing, and collection of payments.

· Manage office staff of five; bookkeeper, warehouse, receptionist, Sales assistant, Field Ops Manager.

· P & L tracking on all jobs.

· Manage employee schedules, including time off and vacations.

REQUIREMENTS

· Minimum five, (6) years’ experience running a construction office.

· Prefer degree in business or construction management, (6 years’ experience in lieu).

. QuickBooks experience for progress billing, purchase orders, change orders, and job costing. (this is NOT a

bookkeeping position)

. Knowledge of Buildertrend or the ability to learn and adapt quickly.

· Time card tracking- we utilize and outside HR and payroll company.

· Thorough knowledge of Excel, word, and other office software systems.

· Familiarity with cloud storage and file maintenance is an absolute must have.

· High attention to details, numbers, and completion of tasks on time.

· Strong leadership. Personable, capable of delegation and conflict resolution.

ABOUT US

We are a specialty contractor engaged in the business of foundation repair, waterproofing and structural concrete repairs throughout Southern California, to both residential and commercial clientele. We are located in Santa Clarita with five office staff, and twelve full time field employees. We are looking for someone who enjoys working in a small office atmosphere and who is incredibly organized. Our office is open from 9-5, M-F.

COMPENSATION

· Salary range $75,000-$90,000 per year D.O.E.

· Two weeks paid vacation accrued

. Sick days and paid holidays.

. Medical Insurance reimbursement.

. Bonus based on profit margin and Change order "up-sells".

Qualified candidates are invited to send their resume along with at least three past construction related contacts we can speak with. Only those who meet are requirement will be contacted. Selected candidate will be requested to forgo a background check, and submit to drug/alcohol screening, before final job offer. We are an E.O.E. company