Under the supervision of the Human Resources Manager, the Human Resources (HR) Coordinator supports employee life cycle processes from on-boarding to off-boarding with a focus on employee data management. This position is remote but may require you to visit our local campuses on an as needed basis.
Monday-Friday 8:00am-5:00pm
$20.00-$25.00/hour
Responsibilities:
Enter data, monitor and audit biweekly and monthly pay cycles, process new hire paperwork, and maintain files, records and documentation.
Monitor and audit bi-weekly and monthly pay cycles in collaboration with Payroll.
Ensure pay form procedures are followed, including approvals.
Enter pay information into the system timely and update employee records.
Enter and track personnel changes in Colleague and perform necessary audits.
Create and track pay spreadsheets.
Create and email contracts and track returned signed contracts.
Research and resolve employee data issues and discrepancies as needed.
Notify academic and administrative departments of pay requests deadlines.
Send bi-weekly time entry and approval reminders to employees and supervisors/chairs.
Distribute and process new hire paperwork, including setting up new faculty and staff in Colleague and coordinating benefits transactions with the Benefits Manager.
Provide general benefits information and identify resources for employees.
Request faculty transcripts, update Faculty Qualifications spreadsheet, and update institutional information in Colleague.
Process Student Worker Agreements and notify supervisors when the student’s employee profile is set up and ready for time entry; communicate with Financial Aid as needed.
Process terminations in Colleague, including informing the Benefits Manager for benefits cancellation and notifying IT for system access termination, as applicable.
Organize and maintain employee files, records, and documentation.
Respond to employment verification's and keep records.
Qualifications:
Bachelor's Degree
2+ years of HR experience
Knowledge of California Employment Law and federal, state and local regulations
Proficient in Google and MS Office
Experience with HRIS systems
Excellent organizational skills