(Downtown Los Angeles)
Well established restaurant management company looking for an Accounts Payable Specialist.
Duties and Responsibilities:
Full ownership of accounts payable functions, including timely processing and distribution of
payments for all vendor accounts.
Prepare and process weekly A/P aging report and A/P check run.
Reconcile vendor statements.
Assist with the setup and maintenance of vendors in all accounting applications; maintain
vendor files, including collection of 1099 forms and other A/P documents.
Obtain corporate department head approvals on all invoices received at the corporate office
and properly allocate charges, verifying against budget when required.
Perform standard A/P matching, batching, coding, entering, posting, reconciling of
transactions including validation via batch registers.
Schedule payment runs according to due date and ensure all prompt-pay discounts are taken.
Process payments of all rents, leases, corporate travel reimbursements, and corporate credit
cards.
Proactively communicate with vendors to resolve A/P issues and reconcile statements to
avoid hold issues.
Prioritize invoices according to discount potential, payment terms, and credit limits.
Work closely with Accounts Receivable and function as backup for Accounts Receivable as
needed.
Ensure compliance with IRS requirements regarding W-9, 1099, 1096 preparation and
reporting.
Qualifications and Skills
College Degree or equivalent in business or accounting preferred
0 - 2 years of Accounts Payable experience
Intermediate skills in Microsoft Office programs such as Word and Outlook
Intermediate to advanced skills in Microsoft Excel, up to and including Subtotals, Filters,
Vlookups, If formulas, Conditional Formatting, and Pivot Tables preferred
Benefits
Health Insurance, paid time-off, and 401K