Description We are seeking a highly skilled and organized Executive Assistant to provide comprehensive support to our executive team in the HVAC industry. The successful candidate will play a crucial role in optimizing executive operations, managing administrative tasks, and contributing to the overall success of our company. This position requires a proactive individual with excellent communication skills, attention to detail, and the ability to handle a variety of responsibilities in a fast-paced environment. If you are ready to take on a key support role in a dynamic HVAC company, we encourage you to apply.Responsibilities:Calendar and Schedule Management:
Coordinate and manage executive calendars, scheduling meetings, appointments, and conference calls.
Prioritize and organize daily activities to ensure effective time management.
Communication and Correspondence:
Act as the primary point of contact between executives and internal/external stakeholders.
Draft, edit, and proo emails, reports, and other executive correspondence.
Manage phone calls and messages with professionalism and efficiency.
Meeting Coordination:
Arrange and coordinate executive meetings, ensuring all necessary materials are prepared.
Assist in the preparation of meeting agendas, presentations, and follow-up documentation.
Coordinate logistics for conferences, seminars, and industry events.
Travel Arrangements:
Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
Manage travel-related expenses and reimbursements.
Document Management:
Organize and maintain confidential executive documents and files.
Assist in the preparation and editing of reports, proposals, and presentations.
Project Support:
Provide administrative support for special projects and initiatives led by the executive team.
Collaborate with other departments to facilitate cross-functional projects.
Requirements
Qualifications:
Bachelor's degree or equivalent experience.
Proven experience as an executive assistant or in a similar role.
Familiarity with the HVAC industry is a plus.
Exceptional organizational and multitasking skills.
Strong written and verbal communication skills.
Proficient in Microsoft Office suite and calendar management tools.
If you are a highly organized and experienced Executive Assistant ready to contribute to the success of an HVAC company, we invite you to apply for this position. Join our team and play a vital role in supporting our executives as we continue to thrive in the HVAC industry.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .