Description Robert Half is working with a client who is a cutting-edge and rapidly growing biotechnology firm dedicated to advancing scientific research and innovation. We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to our executive team. Join us in our mission to make a positive impact on the future of biotechnology. As an Executive Assistant, you will be a key partner in ensuring the efficient functioning of our executive office. Responsibilities:Calendar Management:
Effectively manage complex and dynamic calendars for executives, scheduling meetings, appointments, and travel arrangements.
Prioritize and coordinate commitments to optimize executives' time.
Travel Coordination:
Arrange domestic and international travel, including flights, accommodations, and transportation, ensuring smooth and efficient itineraries.
Prepare comprehensive travel packages with all necessary details.
Communication and Correspondence:
Serve as a primary point of contact for internal and external inquiries, exercising discretion and professionalism.
Draft, edit, and proo executive-level communications, emails, and reports.
Meeting Preparation and Support:
Prepare agendas, presentations, and other materials for executive meetings.
Attend meetings, take accurate minutes, and follow up on action items.
Document Management:
Organize and maintain electronic and physical files, ensuring easy retrieval of information.
Assist in the creation, editing, and formatting of reports and presentations.
Special Projects and Research:
Support executives in special projects, conducting research and analysis as needed.
Collaborate with other team members to ensure project deadlines are met.
Confidentiality and Discretion:
Handle sensitive information with the utmost confidentiality and discretion.
Requirements
Qualifications:
Proven experience as an Executive Assistant or in a similar role, preferably in a biotech or scientific environment.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills, with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to anticipate needs and proactively address challenges.
Discretion and ability to handle confidential information.
Education and Experience:
Bachelor's degree or equivalent experience.
Previous experience in the biotech or pharmaceutical industry is highly desirable
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .