We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and will involve various administrative duties that contribute to the overall success of our organization.
Responsibilities
Provide comprehensive administrative support to executives, including managing schedules, organizing meetings, and coordinating travel arrangements.
Handle incoming communications with professionalism, demonstrating excellent phone etiquette.
Maintain organized filing systems for both physical and electronic documents.
Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
Utilize Google Workspace for document creation, collaboration, and project management.
Assist in managing office supplies and inventory while maintaining a clean and organized workspace.
Serve as a liaison between executives and other staff members or external partners.
Support medical receptionist duties as needed, including patient scheduling and managing confidential information.
Bilingual candidates are encouraged to apply as this may enhance communication with diverse clients.
Qualifications
Proven experience as an administrative assistant or in a similar role within an office environment.
Proficiency in using computer systems and office software, particularly Google Workspace.
Strong organizational skills with the ability to prioritize tasks effectively.
Experience with phone systems and maintaining professional communication standards.
Familiarity with medical receptionist duties is a plus but not required.
Bilingual proficiency (English/Spanish or other languages) is preferred but not mandatory.
Excellent attention to detail with a commitment to accuracy in all tasks.
We welcome applicants who are eager to contribute their skills in a dynamic environment while supporting our executive team. If you thrive in a fast-paced setting and possess the necessary qualifications, we encourage you to apply for this exciting opportunity.
Apply with a resume
Must pass background check