Office Specialist I (Noxious Weed) - R2006
Pay Range: $20.27 - $25.70 per hour (Non-Bargaining Pay Plan, B21 Step 1-13)
Hiring Range: $20.27 - $21.51 per hour (Non-Bargaining Pay Plan, B21 Step 1-4 DOQ)
Job Closing Date: February 28, 2024
There is one Part-Time Office Specialist I opening with the Yakima County Noxious Weed Department. The position is responsible for providing Office and Technical Support to Noxious Weed Staff, and the Noxious Weed Board of Directors. Working with the Inspectors, Landowners, and various agencies to Identify and control Invasive Weeds within Yakima County.
ALL APPLICANTS MUST APPLY ONLINE AT: https://yakimacounty.wd5.myworkdayjobs.com/en-US/YakimaCountyWA/details/Office-Specialist-IR2006 BEFORE THE CLOSING DATE ON THE JOB POSTING.
Benefits included in position:
-Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
-Retirement Benefits
-Paid Vacation
-Paid Holidays
-Paid Sick Leave
Essential Duties:
Communicates as the liaison for the Department. Responsibilities include responding to and developing communications for and to local, County, intrastate counties, WA State Weed Control Board and the general public regarding Department related programs and services.
Provides reception services such as: answering phones and greeting general public; directing calls to appropriate parties; taking messages and/or providing information regarding department services.
Determines content, what order and when documents are typed.
Ensures records are compiled and retained as required by WSDA and State and Federal Law.
Compile reports for contracts on interagency agreements. Files for, secures, and maintains proper permits: NPDES, Ecology Plant & Algae management Permit, etc.
Assist in training of Weed Control Field Inspectors / Staff on proper Record and Project Logbook maintenance.
Maintain department computer databases by coordinating information retrieved from GIS, the Assessor’s Office, and internet websites; disseminates information related to landowners and weed control program to Noxious Weed staff and general public. Responsible for interpreting and coordinating implementation of applicable RCW’s, WAC’s, and County Weed Board Policy regulations.
Monitors returned herbicide grant applications and reviews for accurate acreage, herbicide totals, applications and returned forms from herbicide dealers. Responsible for monitoring and administering funds for the herbicide grant program.
Creates proper invoicing for the ‘We Spray’ program. Duties include auditing records supplied by inspectors for the billing and indexing of invoices. Compiles and formats data for required year end reporting. Oversee Inspectors Record entries for Herbicide Applications, Project Time and Travel are correct to ensure they are properly documented and archived, and services billed to the corresponding agencies.
Assist in training of Weed Control Field Inspectors / Staff on proper Record and Project Logbook maintenance.
Maintains staff attendance records (payroll time sheets) and prepares them for processing by the Auditor’s Office.
Other duties required. Auditing Officer, Investment Officer, Purchasing Agent which requires completion of invoice register, tracking revenue, transferring funds from/to investment fund to cash fund. Signing expense forms, travel vouchers, approves time, travel, and purchases. Makes purchases with suppliers as approved by management.
Education & Experience:
High School Diploma (or G.E.D.) AND three (3) years of general office work experience beyond high school; OR the equivalent education and experience to perform the essential duties of the job.
Required:
-valid WA State Driver’s License and proof of insurance, if requested;
-basic use of a personal computer including word processing, spreadsheet and database programs. (Microsoft Office
products);
-ability to navigate County mapping information to compile parcel and landowner data using GPS software programs;
-ability to communicate over the phone, in writing, and via email; and,
-successful completion of a general employment verification.
Preferred:
-Associate’s Degree in Business Administration and one (1) year of general office work experience;
-knowledge of Plant and Weed identification, familiarity with RCW’s 17-10 and WAC’s 16-750 regarding Noxious Weed
Laws;
-familiarity with plant databases and programs to identify plants and weeds; and,
-knowledge of EPA regulations and Permit requirements in regard to Herbicide applications.
Equipment Used: computer, telephone, fax machine, stapler, and copier and occasionally drive a Weed Board vehicle to pick up mail and checks and perform other Weed Board business. Hand tools such as rulers, razor knives and magnifying glass to examine and identify plant characteristics.
Working Conditions: This position is rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Environment: moving/mechanical parts, pathogen exposure, travel, may be exposed to hostile/angry individuals, and may work outside of standard business hours and locations,
Physical Demands: bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, fingering, hearing, smelling, talking, and visual acuity.
Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instruction, ability to follow verbal instruction, and ability to work alone at times.
Knowledge:
-file maintenance;
-grammar, spelling and punctuation;
-customer service techniques;
-phone etiquette; and,
-office practices and procedures.
Skills (and abilities):
-composing, creating and editing documents;
-ability to interpret RCWs, WACs, County Weed List and Policy for the staff and general public;
-create and maintain paper files;
-answering phones and greeting visitors;
-applying customer service techniques;
-using office equipment such as phones, copiers, fax machines, a personal computer and related software applications;
-performing basic mathematical calculations;
-establishing and maintaining effective interpersonal relationships at all organization levels and with the public; and,
-communication, both oral and written, sufficient to exchange or convey information and to receive work direction.