Pay Range: $20.27 - $25.70 per hour (Non-Bargaining Pay Plan B21, Step 1-13)
Hiring Range: $20.27 - $21.51 (Non-Bargaining Pay Plan, B21 Step 1-4 DOQ)
Job Closing Date: March 26, 2024
There is one Office Specialist I opening in the Yakima County Superior Court Department. This position will perform various office administration functions including but not limited to scheduling hearings and trials, preparing legal correspondence and limited research for the Court Director and judges, and performing other related work to support court administration.
This position requires a typing test with a minimum of 35 net WPM to be taken online. A testing link will be sent to you via email. You must complete the testing within 48 hours of the closing date to be considered further.
ALL APPLICANTS MUST APPLY ONLINE AT: https://yakimacounty.wd5.myworkdayjobs.com/en-US/YakimaCountyWA/details/Office-Specialist-IR2043-2 BEFORE THE CLOSING DATE ON THE JOB POSTING. Only applications on the county website will be considered for employment.
Benefits included in position:
-Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
-Retirement Benefits
-Paid Vacation
-Paid Holidays
-Paid Sick Leave
Note: This is a Non-Bargaining Unit Position.
Essential Duties:
Schedules court hearings for all case types, communicating with prosecuting attorneys and private law firms to set court dates and send notices to parties; reviews court documents for accuracy and enters information into statewide database, (Odyssey); retrieves and reviews court papers from document management system to review for information needed for calendaring and scheduling
Creates, summarizes, edits, and distributes a variety of legal documents such as Trial and Hearing Notices, Notices of Continuance, Notices of Failure to Comply with Local Court Rules, Affidavits, Orders of Pre-assignment, Recusals, Motions for Reconsideration, etc.
Data entry and correspondence for the Guardianship Monitoring process.
Acts as a backup for scheduling interpreters.
Processes “strikes and confirmations” of trials and special settings; maintains Superior Court Judges’ schedules and prepares lists specific to court cases; assists with arbitration program.
Assist judges with typing of documents including legal correspondence, limited legal research, and preparation of jury instructions; provide clerical assistance to court director, judges and administrative supervisor as needed;
Assists the public and attorneys in person or by phone with scheduling and calendaring questions, coordinating of trial date changes, telephonic hearing requests, interpreter needs, and/or questions about court documents or procedures. Determines what information can be disseminated to the public and/or attorneys. Assists with processing of mail, answering of public phone line, and routine office duties as needed/
Other duties as assigned.
Education and Experience:
High School Diploma or GED AND three (3) years of clerical / administrative assistant experience; OR any combination of experience or training which provides the knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.
Required:
Valid WA State driver’s license and proof of insurance, if requested.
Proficient use of Zoom
Proficient use of MS Work, Outlook, and Excel.
Roles and responsibilities of the judicial system.
Successful completion of a comprehensive criminal background and general employment verification
Preferred:
Knowledge of legal terminology, laws, rules, and regulations governing the courts.
Work experience or knowledge of the legal system, in particular the role and function of Courts.
Bilingual (English/Spanish)
Court docketing and case management experience
Clear and concise verbal and written skills.
Experience with JIS/SCOMIS/Odyssey and BIT programs.
Equipment Used: Computer, laptop, printer, copier, telephone, scanner, calculator, cell phone, fax, FTR playback equipment, assistive interpreter, and hearing devices for public users. Other standard office equipment.
Working Conditions: This position is rated as Sedentary Work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Environment: May be required to work at alternate work locations and outside of standard business hours for meetings, conference and / or trainings. May be exposed to potentially violent or hostile individuals
Physical Demands: carrying, handling, sitting, standing, walking, fingering, hearing, talking, and visual acuity.
Intellectual Demands: Ability to multitask, Confidentiality, Ability to work under pressure, Ability to articulate and communicate information in conversations, Ability to follow written instruction, and Ability to follow verbal instruction.
Knowledge:
The legal system, in particular the role and function of Courts
Legal terminology and court rules
Computers and word processing software
Rules of grammar, spelling, and punctuation used in professional settings
Research techniques
File maintenance techniques
Customer service techniques and team building concepts
Office practices and procedures
Data processing systems and methods for input
Skills ( and abilities):
Multi-tasking in a high-pressured environment
Able to perform tasks with great accuracy and high attention to detail
Exceptional organization, prioritization, and time management skills
Communication of complex and/or sensitive information
Establishing effective working relationships with co-workers, other agencies, and the public
Working effectively with constant interruptions
Communicating and expressing ideas effectively, orally and in writing
Ability to maintain composure during stressful situations.
Using office equipment, computers, and related software applications.
Writing business correspondence, drafting documents, and preparing reports
Making responsible decisions in accordance with court policies and applicable legal authority
Maintaining the highest level of confidentiality.
Ability to communicate and express ideas effectively both orally and in writing.