Grants & Contracts Specialist Print (https://www.governmentjobs.com/careers/spokanecountywa/jobs/newprint/4535684) Apply Grants & Contracts Specialist Salary $61,984.87 - $86,748.69 AnnuallyLocation WA 99260, WAJob TypeRegularJob Number24-00143DepartmentAdministrative ServicesOpening Date06/06/2024Closing DateContinuousFLSAExempt
Description
Benefits
Job SummaryThis position works 37.5 hours per week. THIS RECRUITMENT MAY BE USED TO FILL UP TO TWO (2) VACANCIES. The position allocated to this class performs advisory and technical administrative work, performing financial oversight and reporting of countywide and/or departmental federal, state and local grant/contract budgets, billings and activities. This position provides annual oversight to over 150 federal, state and local grants totaling in excess of $25 million. Under the direction of the Grants Administrator, work is performed with considerable independence, in accordance with Federal, State and local regulatory requirements. Duties are specialized and involve complex budgeting and financial accounting and reporting functions. TOTAL COMPENSATION: $79,340 - $111,038 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices. Examples of Duties
Directs and participates in the establishment and maintenance of comprehensive fiscal processes, procedures and controls for fulfillment of, and compliance with grant requirements.
Serves as the primary point of contact with the funding agencies and liaison between the funding agency and department or office performing work under the award for all budgetary and contractual matters.
Reviews and assists with the development and establishment of grant and Federal/State contract budgets and modifications thereto to ensure recovery of indirect and direct costs and compliance with award terms and conditions.
Monitors budgets, fiscal reports and invoices to ensure grant audit compliance, adherence to county, state and federal regulations, allowable costs, adequate budgetary constraints/controls maintenance, timely report submission and compliance with generally accepted accounting practices and procedures.
Reviews all grant close-out packages for compliance with reporting requirements and ensures all financial reports have appropriate supporting documentation and tie out to the financial system.
Prepares required grant-related financial reports in accordance with established internal and external deadlines, including but not limited to the Schedule of Financial Assistance, Schedule 16s, Tangible Personal Property Reports (SF-429).
Develops and maintains system and associated policies and procedures such as Grant Accountability Worksheets to ensure ongoing and effective compilation of data and information for annual report preparation.
Supervises and coordinates activities of a designated unit; determine work procedures, prepares work schedules and determines methods for expediting workflow; may assign, review and approve the work of subordinate staff.
Analyzes and makes recommendations regarding financial compliance issues, violations of contract provisions and policies and procedures.
Finalizes and submits all documentation to the funding agency, including applications, certifications and assurances, programmatic and fiscal reports, awards and amendments, and close-out packages.
Conducts orientation meetings with departments and offices who are award beneficiaries and coordinates overall management and compliance with terms and conditions throughout the life of the award.
Provides technical assistance, as needed, to departments and offices preparing applications for funding.
Provides financial information to State Auditors, Federal Auditors, Federal Agency and State Agency Fiscal Representatives and others as requested and provides technical assistance to the resolution of pre- or post-award grant issues.
Reviews and approves budget change requests to ensure budget matches approved award budget.
Monitors expenditures for compliance.
Coordinates the development of sub-recipient contracts and ensures fully executed contracts are in place.
Provides training and technical assistance to sub-recipients to ensure compliance with all terms and conditions, regulations and applicable circulars.
Monitors sub-recipient performance and compliance and develops corrective action plans, as necessary.
Assists in the creation of the monitoring tool(s) which reflect and capture contract, performance, and financial compliance.
Works in collaboration with the Grants Administrator, Spokane County staff, and community members to address non-compliance issues and conflicts, and proposes solutions to address compliance issues.
Assists in the administration of the BOCC Outside Agency Grant program, including the creation of sub-recipient agreements and monitoring of the grant awards.
Serves as an administrator of the grant tracking software, including providing training and assistance to Spokane County staff.
Ensures effective communication with County departments and staff to facilitate and ensure adherence to policies and procedures.
Represents the Grants Administrator at hearings or meetings as needed.at hearings or meetings as needed.
Performs other related duties as required/assigned.
Minimum Requirements
Bachelor’s degree from an accredited college or university in Accounting, Business Administration, Public Administration, or related field.
Two (2) years of progressively responsible professional experience in governmental accounting, grant/contract management, auditing, budgeting, or closely related field.
OR: any equivalent combination of education, training and/or experience that provides the required knowledge and abilities.
The following types of experience are preferred:
Governmental Fund Accounting, GAGAS and GASB
Financial Reporting, GAAP and Grant Reporting Requirements
Budgeting, Job Costing, relative to grants, contracts and cooperative agreements
Single Audit Act A-133, OMB Circulars Administrative and Cost Principles
Fraud, Waste & Abuse Training and Ethics Law
Sub-recipient, Subcontractor, and Pass Through requirements
BARS Accounting System Training
Selection Factors
Knowledge of CFRs, OMB A-133 and A-87, and other circulars related to administrative and cost principles for local governments and nonprofit organizations.
Knowledge of procurement regulations and requirements pertaining to grants and use of federal and state laws.
Knowledge of federal and state grant funding agencies, regulations and requirements related to management and compliance expectations.
Knowledge of General Accepted Governmental Auditing Standards (GAGAS) and financial reporting requirements for grant funds and federal entitlement programs.
Knowledge of the Generally Accepted Accounting Principles (GAAP) and GASB’s related to revenue and expense reporting.
Knowledge of the Single Audit Act A-133, CFRs, and the OMB Circulars related to Administrative and Cost Principles for Local Governments and Non-Profits is mandatory.
Knowledge of the federal and state funding cycles and processes pertaining to funding uses timelines and availability.
Knowledge of RCW’s and WAC’s – Laws of the State of Washington.
Knowledge of Federal Procurement Regulations.
Knowledge of computerized accounting applications as required by the position.
Knowledge of principles of supervision, training, and performance evaluation as required by the position.
Skilled in the use of computer and programs related to the job.
Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
Skilled in establishing and maintaining effective intra- and interdepartmental working relationships with elected officials, department heads and employees.
Ability to develop, implement and maintain controls for grants and contracts.
Ability to research laws, regulations, federal, state and local guidelines, and internet information related to grant opportunities an cycles.
Ability to read, comprehend and apply County accounting procedures and BARS regulations.
Ability to analyze and interpret fiscal and accounting records.
Ability to supervise, train and evaluate personnel as required by the position.
Ability to work a flexible schedule, which may include evenings and weekends to meet funder deadlines.
SPOKANE COUNTYEmployee Benefits SummaryThe following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.PAID TIME OFFSpokane County Observed HolidaysUp to 10 (ten) paid holidays are observed by Spokane County. PTONon-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.VacationFor employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language). Sick LeaveSick leave is earned at 1 day per month and can be taken as the days are accumulated.Other LeavesSpokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave. INSURANCE BENEFITSMedical InsuranceTwo plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).2024 Rates:Premera Employee Only: $38.04 per month Employee & Spouse: $149.52 per month Employee & Family: $209.60 per month Employee & Child(ren): $136.16 per month Kaiser:Employee: $35.92 per monthEmployee & Spouse: $140.56 per monthEmployee & Family: $196.06 per monthEmployee & Child(ren): $128.58 per monthDental InsuranceTwo plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.2024 Rates:Delta Dental Willamette DentalEmployee: $5.74 per month Employee: $5.98 per monthFamily: $11.48 per month Family: $11.96 per monthGroup Life InsuranceThe County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County. Long Term Disability CoverageProvides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.RETIREMENTRetirement Plan (401a)Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.Additional Retirement Plan Option (457b)Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.VOLUNTARY BENEFITSAFLACSupplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.Travel AssistanceProvides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.Flexible Spending Plan (FSA)Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.Voluntary Term Life InsuranceVoluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.WORK/LIFE PROGRAMSEmployee Assistance ProgramEmployees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.Reduced Cost Bus Pass ProgramSpokane County participates in a program with STA which discounts bus passes to $5 a month.Wellness ProgramsThere are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.DiscountsThere are local and national discounts available to Spokane County employees.AgencySpokane CountyAddress824 N Adams Spokane, Washington, 99260 Phone509-477-5750 Websitehttp://www.spokanecounty.org/employment