I’m looking for a Administrative Assistant who works fast, and keeps things running smoothly and eats tasks for breakfast. If you love checking off to-do lists and can harness the power of AI tools like ChatGPT to boost your efficiency, we want you on our team.
I’m looking for someone to support me in overseeing the WPPI Conference (www.wppievents.com), a well-known photography-related event. While WPPI focuses on the photography industry, this role has nothing to do with photography—it’s all about helping me manage the administrative side of running multiple conferences and keeping everything on track.
This is a 3-month commitment to start, with the potential for a longer-term role based on your performance and the company’s success. Standard hours are 20 per week, but there could be opportunities for more if you’re doing great work and want the extra time.
What You’ll Do:
- Stay on top of email management—respond promptly, keep things organized, and make sure nothing slips through the cracks.
- Act as my “voice” by responding to emails, Slack messages, and other communications on my behalf to keep conversations moving forward even when I’m unavailable.
- Take detailed meeting notes, audio record meetings, and turn those recordings into transcripts. Use AI tools like ChatGPT to synthesize the notes, create follow-up materials, or generate outputs like job descriptions or project outlines based on what was discussed.
- Conduct research projects—often I’ll ask you to learn something new, distill the key points, and teach me.
- Navigate a large corporate environment with agility, finding the right person for a task by asking the right questions to the right people at the right time.
- Help drive tasks and projects forward—out of many meetings will come a pile of to-dos, and you’ll often play the role of impromptu project manager or task manager. I’ll define the strategy, but you’ll ensure tasks are ushered along, timelines are met, and people stay accountable.
- Handle a variety of administrative tasks, from email organization to calendar management, with a focus on flexibility and problem-solving.
- Be ready to take on anything—this is a “kitchen sink” role, meaning you’ll handle odd jobs, miscellaneous tasks, and anything else that comes up.
What You Bring to the Table:
- You’re a to-do list machine—fast, efficient, and detail-oriented.
- Experience using AI tools like ChatGPT to streamline tasks, generate content, and increase productivity.
- Excellent organizational skills and the ability to juggle priorities without missing a beat.
- You’re a quick learner who can adapt to new challenges and figure things out independently.
- Strong communication skills (written and verbal)—you know how to speak on behalf of someone else and keep it professional.
- A knack for resourcefulness and corporate agility—navigating a large organization and figuring out who to talk to is your jam.
About Working With Me:
I’m not the micromanaging type—I trust people to do their best and get the job done. I’m enthusiastic, encouraging, and passionate about what I do. For the right person, this role will be more than just a job—you’ll have the chance to learn a lot. As an entrepreneur running several businesses, you’ll gain insights into how I operate, and I’m confident the energy and creativity of this environment will inspire you.
What We’re Offering:
- $20/hour to start, with room to grow after the 3-month trial period.
- Standard hours: 20 per week, with the possibility of more if you excel and want the extra work.
- Flexibility: I’m happy to accommodate your schedule if you have another job or school, but the hours should fall within the 9-5 range.
If you’re ready to kick ass, take names, and step into a dynamic, entrepreneurial environment, I’d love to hear from you. Apply now and let’s see if you’re the right fit for this exciting opportunity!
How to Apply:
If this role sounds like a perfect fit for you, please send an email with the following:
- A short cover letter or description introducing yourself and explaining why you’re the ideal fit for this role. Highlight any experience using AI tools like ChatGPT and how you’ve applied them to streamline tasks.
- Your resume showcasing your relevant skills and experience.
Answers to these two questions:
- What’s one specific way you’ve used AI tools (like ChatGPT) to save time or improve efficiency in your work?
- What’s your approach to managing a high volume of tasks with tight deadlines?
- Bonus points for creativity and clarity in your responses.
We’ll reach out to candidates who seem like a great match—so make sure your application stands out!