Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, proficiency in office software (QuickBooks), and the ability to manage multiple tasks effectively. Bilingual candidates are encouraged to apply, as they will enhance our communication with diverse clients.
Responsibilities
Manage phone systems and handle incoming calls with professionalism and courtesy.
Provide clerical support including data entry, filing, and maintaining organized records.
Assist in scheduling appointments and managing calendars for team members.
Prepare and distribute correspondence, reports, and other documents as needed.
Maintain a clean and organized office environment to promote productivity.
Collaborate with team members to ensure smooth office operations.
Skills
Proficient in office management software and computer systems.
Strong time management skills with the ability to prioritize tasks effectively.
Excellent phone etiquette and communication skills, both verbal and written.