Administrative Assistant (Kent)
General Contractor / Construction
compensation: DOE
employment type: full-time
job title: Administrative Assistant
REPORTS TO: Project Manager, Project Estimator, and/or Owners
STATUS: Non-Exempt
Summary: The Admin Assistant assists & supports the Project Manager & Estimator team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, assisting in subcontractor & supplier billings/invoices, and other tasks as assigned by the Project Manager & Estimator team.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Processes and track correspondence with Clients and Subcontractors
Send out pre-lien notices as needed
Data entry – New Customers, New Projects, Project Updates, Notes
Process and send out electronic documents and forms.
Cordially answer phones, take messages, and greet visitors.
Word processing and maintaining data in shared files.
Assist project managers by generating/tracking subcontracts and other paperwork.
Filing and maintaining files. Make copies and collate and distribute documents.
Maintain neat appearance in front office and conference area.
Other administrative and accounting tasks as assigned.
REQUIRED SKILLS: Proficiency in MS Office Suite including Outlook, Word, Excel, Publisher and PowerPoint. Xactimate a plus!
EDUCATION AND EXPERIENCE: This position requires two or more years of experience performing work in the role of Administrative Assistant or similar position. A college degree in a related field of study is preferred but not required for candidates with proven past work experience.
PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 25 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis.
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