Small downtown Seattle immigration law firm is seeking a full-time Administrative & Billing Assistant for April 29, 2024 start date.
While this role allows for some limited remote work, a large amount of in-office time is required to assist with petition filings and other office tasks. All candidates must be local to be considered for the position.
Job duties include a wide variety of office tasks, including, but not limited to:
Conducting client intake and setting up consultations
Invoicing clients and processing payments
Document printing
Copying, scanning, and preparing immigration petitions for filing
Drafting and sending client engagement & disengagement letters
Maintaining attorney and paralegal calendars
Copying, scanning, and preparing immigration petitions for filing
Checking (retrieving from offsite location) and processing incoming mail
File organization and management (both physical and digital, including client databases)
Assisting attorneys and paralegals as needed
Good communication skills and attention to detail are necessary to be successful in this position. Must be a team player who enjoys working in an intimate and casual, but busy office environment, while also being able to work autonomously with minimal supervision.
Required technical skills include proficiency in Microsoft Office, Adobe Acrobat, and a basic understanding of office technology and software in general. A working knowledge of QuickBooks Online and INSZoom is preferred, but not required. Successful candidates will demonstrate an ability to learn quickly and a desire to continue building a skill set.
This is an entry-level position with a steep learning curve. No immigration law experience is necessary, but previous office experience (legal or otherwise) is required. Those without this experience will not be considered for this position and should not apply.
Please send a current resume and cover letter expressing your qualifications and interest in the position. Multi-tasking is an essential skill for this position. Preference will be given to candidates who are able to convey during the application process their ability to multi-task with real-world examples.
Monday-Friday, 9am-5pm (with 30-60 on either side to account for lunch break)
$21.00/hr. – rate is not negotiable
After a 90-day probationary period, this position is eligible for: Seven paid office holidays and up to 40 hours PTO per year (earned by accumulation).
There are currently no medical or other benefits associated with this position.