Overview:
HKS Seattle is seeking an Office Coordinator & Senior Administrative Assistant to join our team.
Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.
Responsibilities:
Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed
Schedules and organizes activities such as meetings, travel, conferences and interviews
Answers phones, distributes mail and processes expense reimbursement for assigned staff
Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
Supports other teams, such as Marketing, with various administrative tasks
Provides coverage for reception on a regular basis as needed
Monitors office supplies inventory and places orders
Reconciles office credit card charges
Assists in relationships with building management and facility vendors, including cleaning and security services
Coordinates and plans office activities, such as parties and celebrations
Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires
Coordinates with the Information Technology team with regards to office technology needs
Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitors and clients
Qualifications:
High school education; college level preferred
Typically with 5+ years of related experience
Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
Strong interpersonal skills and the ability to interact with all levels of staff
Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
Ability to communicate in a clear, concise and professional manner both verbally and in writing
Ability to proactively problem solve and collaborate on innovative solutions
Ability to work in team environment
Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
Ability to work on multiple projects at the same time
Ability to effectively meet deadlines at expected quality
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If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
HKS is an EEO/Affirmative Action Employer and committed to a policy of non-discrimination in all employment practices including, but not limited to, recruiting, hiring, training, advancement, compensation, and termination. HKS' policies, including its Affirmative Action Programs, are designed to not only ensure legal compliance with state and federal anti-discrimination and retaliation laws, but to carry out the principles of equal employment opportunities in all job categories. Deliberate and conscious effort is made to make employment decisions that are consistent with these equal employment opportunity principles. HKS will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, protected veteran status or disability; and ensure that all employment decisions are based only on valid job requirements. Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination for filing a complaint, assisting or participating in an investigation, compliance evaluation or hearing, opposing and/or exercising any other right made unlawful by Executive Order 11246, Sections 503 and 38 USC 4212, as amend