Tetra Tech values the contributions of the entire team required to deliver a successful project for our clients, and we recognize that the administrative, technical and management team members all play a key role in project delivery. Our company, ranked #1 in Water by Engineering News Record (ENR) for over 20 years in a row, is experiencing rapid growth. Within our Northwest Region, our WTR Business Unit is looking to quickly hire up a Finance and Contracts Administrator in support of our growing project portfolio.
The Finance & Contracts Administrator position will be trusted to provide efficient, accurate, and reliable support to Project Managers for price proposal development, contract review administration, project initiation, invoicing, collections, subcontract administration, and project closeout. Qualified candidates will have relevant experience in the architect/engineering consultant industry and will be prepared to step in quickly, effectively and with minimal training to allow our Project Managers to immediately and actively engage support. This position offers multiple growth opportunities in both contract administration and project management.
Tetra Tech's innovative, sustainable solutions help our clients address their water, environment, infrastructure, resource management, energy, and international development challenges. We are proud to be home to leading technical experts in every sector and to use that expertise throughout the project life cycle. Our commitment to safety is ingrained in our culture and at the forefront of every project. We combine the resources of a global, multibillion dollar company with local, client-focused delivery.
Your Role:
The Finance & Contracts Administrator will help the NW Operations & Project Teams deliver successful projects for our clients and achieve annual performance goals by assisting with and positively influencing:Fee Proposals - help Project Managers with billing rate table development, pricing template creation and review, consolidation of price proposal input across team members, profitability review.Contract Review Administration - help Office Manager ensure that established contract/bid review procedures are followed, properly documented, and contract signatures are happening in a timely manner.Project/Proposal Initiation/Closeout - help Project Managers prepare initiation forms, build work breakdown structures, set up projects in accounting system, maintain contracting records, finance/contracts closeouts.Subcontract Administration - help Project Managers with subcontract preparation, monthly invoice review, cost accruals, payments, insurance certificates, health & safety records.Invoicing and Collections - help Project Managers ensure all costs are invoiced in a timely manner and consistent with contract terms, interface with corporate billers, communicate with clients as needed for collections.Project Reviews- assist with the financial components of routine project reviews, provide assistance as needed for resolution of issues, call attention to financial red flags (budget overruns, aging unbilled balances, slow collections), and gather information from PM/Project Controls on project challenges or deviations from workplans that may require evaluation of potential financial impacts.Operations Support- support efforts to ensure a productive regional team and balanced workload such as backlog analysis, productivity forecasting, load levelling.Teamwork - maintains positive and productive working relationships and open lines of communication with Project Managers, Office/Ops Managers, Finance/Contracts team, Technical staff and Administrative staff. Will occasionally serve as backup to other Finance/Contract Administrators, Project Assistants, or Office Administrators to help balance workloads and provide vacation coverage.