Growing manufacturing rep firm is seeking an Accounting Administrator to support the company’s Finance department. The role is tasked with completing general accounting functions for the business – ensuring data integrity, accuracy and timeliness of deliverables. This position interfaces directly with customers, vendors and internal resources. This role reports to the company’s local Controller and works closely with Finance personnel and affiliated staff.
Job responsibilities include – but are not limited to – the following:
Monitor and process correspondence traffic associated with company’s accounting-related email aliases
Maintain electronic document repository – ensuring integrity and redundancy of company records
Accounts Payable responsibilities include: compiling and evaluating vendor records, circulating documents for approval, entering approved records, running time-sensitive A/P reporting and interacting regularly with vendor contacts (reviewing statements & confirming payment status among other concerns)
Accounts Receivable responsibilities include: inputting approved billings forwarded to customers, validating data integrity of record-keeping between QB and CRM, assisting with weekly A/R evaluation, work with multiple internal resources on collections activities, prepare intake of payments and input into both QB and CRM
Day-to-day support of banking functions such as remote deposit capture, processing of credit card payments
Assist with account reconciliations – data entry of business credit card transactions, review of daily banking activity
Compile weekly & monthly reporting associated with forward-facing business projections & current A/R forecasting
Assist with administrative tasks oriented around monthly and quarterly close-out process – examples include expense report compilations, assessment of periodic tax liability obligations, individual project evaluation reporting
Obtain and organize necessary business-related documentation such as W9s, Reseller Permits, Credit References
Coordinate report compilations and special assignments as requested for a variety of Finance-oriented stakeholders
Ensure presentation of the company’s financial reporting is fulfilled within guidelines as directed by site Controller
EDUCATION REQUIREMENTS
Associate’s Degree
Undergraduate Degree in Business or Finance preferred
PROFESSIONAL EXPERIENCE
Background focused on administration and accounting responsibilities
Two (2) years experience in roles supporting a company in routine preparation of financial statements
SKILLS AND QUALIFICATIONS
Proficiency with QuickBooks Desktop, Microsoft Office and Adobe Acrobat
Ability and willingness to communicate in a clear, concise, and diplomatic manner – whether verbal, email or IM
Heightened attention to detail; regimented organizational skills; sense of personal responsibility about quality of work
Ability to develop and maintain attentive and collaborative relationships – customers, vendors, co-workers
Passionate about understanding the mechanics of the business to help push forward company’s growth initiatives
Open-minded attitude about building out department infrastructure tailored to evolving business needs
The company culture values honesty, integrity, dedication, resourcefulness, independence, and taking ownership. This full-time position works in a traditional office environment in Bellevue, WA and reports to the Controller. This is not a remote position.
Our company is an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law.
Compensation range for this position is $50K to $60K DOE.