Administrative Coordinator

Role: Administrative CoordinatorDepartment: OperationsLocation: Bellingham, WA (Hybrid Remote)Employment type: Full-time, hourly (32-40 hours/week)Professional Level: Coordinator, mid levelSalary Range: $20 - $25.50/hr, depending on experienceWhat we’re looking forJoin the Non-GMO Project as the Administrative Coordinator and help change the future of our food system. In this position, you will enhance the effectiveness of day-to-day operations of the organization and provide critical administrative and IT support in both the physical office space and the virtual ‘workplace’. This opportunity is best suited for someone who enjoys playing an active role in supporting staff and delivering seamless administrative services that help the organization to function at its best. This involves having a keen attention to details, anticipating the needs of staff, and self-directing in a fast-paced, mission-driven work environment. The ideal candidate thrives at being of service, is tech-confident, and is excited about contributing to the mission of the Non-GMO Project.About the Non-GMO ProjectThe Non-GMO Project is a non-profit organization offering rigorous product verification and trustworthy education that empowers people to care for themselves, the planet and future generations. The work culture at the Project is informed by our values. We’re passionate about what we’re doing as an organization, but also who we are being and becoming through our everyday actions. We endeavor to be open-hearted collaborators, creatively and intelligently impacting the world we live in with our individual and collective choices.As an equal opportunity employer, the Non-GMO Project embraces the pursuit of justice, equity, diversity and inclusion in all aspects of our work as critical to our mission. We do not discriminate against any employee or applicant on the basis of race, national origin, color, gender (including gender identity), sex, sexual orientation, pregnancy, family, marital or parental status, religious affiliation, creed, the presence of any physical, mental or sensory impairment, immigrant status, age, personal appearance, veteran status or any other protected class in accordance with all applicable federal, state and local laws. We collectively uphold this commitment.Areas of ResponsibilityServe as the point person for the office to ensure that all operational and logistical needs are supported. Maintain robust inventory tracking procedures. Oversee office maintenance to ensure it remains in optimal working condition.Oversee the office use and organization’s annual calendars. Ensure needs of large gatherings in-person (held in the office), virtual (zoom), and hybrid (some of both) gatherings are met.Serve as the point person for all IT-related needs of the organization including but not limited to coordination and administration of software platforms, computer setup and hardware needs, including purchasing and shipping, coordinating with the external IT contractor, and facilitating system and policy upgrades. Ensure IT procedures are being followed across the organization.Serve as an administrative point person of the organization, coordinating with the Ops team to ensure that the day-to-day needs of staff are being met with a focus on efficiency and internal customer service.Support the overall operations of the organization through a variety of administrative functions, including taking meeting minutes and communicating action items, scheduling, Board administration support, software billing and monthly income and expense tracking.Who You AreMust be able to work on-site in Bellingham, WA at least 2 days a week and additionally as neededTech-confident, customer service-oriented and creative solutions-mindedEnthusiastic about the coordination of shared services, skilled at creating a welcoming and supportive professional environmentExceptionally organized, with a keen attention to detail and ability to accomplish tasks within timeline and budgetAn effective communicator and active listener; able to clearly communicate in person and in virtual settingsDemonstrates sound judgment and discretion when dealing with sensitive matters pertaining to the Board, finance, or HRCommitted to and engaged with issues of social justice, diversity, equity, and inclusionSelf-motivated and able to work independently and within a team environmentPassionate about the mission and values of the Non-GMO ProjectFlexible and adaptable within the context of an ever-evolving nonprofit environmentExperience You BringWe place a high value on lived experience coupled with professional experienceStrong preference will be given to candidates who are aligned with the Non-GMO Project’s mission and valuesDemonstrated knowledge of and experience in office coordination and administrative dutiesDemonstrated knowledge of and experience in IT solutions and cybersecurity best practices, using and administering a variety of software applications.Exceptional organizational skillsMinimum 3 years related administrative experienceAbility to drive and access to a personal vehicle is preferredRelated degree or equivalent education a plusExcellent written and oral communication skillsNonprofit experience is a plusCurrent Benefit PackageHealth, vision, and dental insurance: the Non-GMO Project offers a wide range of medical insurance options and contributes a flat rate towards employee premiums. This flat rate covers base level medical plans and employees have the option to opt into more robust plans at a slightly higher premium.Paid time off: 10 paid holidays, your birthday, 8 care days, paid vacation starting at 10 days and accruing up to 25 days a yearAnnual training & development budget401k Retirement OptionMileage reimbursement (based on IRS mileage rates) for personal vehicle useAnnual Variable Pay (per person bonus)$30 Monthly WFH benefitFlexible schedule and semi-remote work arrangementsAbout Your ApplicationTo apply, please submit a cover letter and resume. Your cover letter should address your interest in working with the Non-GMO Project and particular skills or strengths you feel would qualify you for this role.Reasonable AccommodationsIf you’re a qualified individual with a disability and need assistance applying online, please reach out to [email protected] apply online with The Non-GMO Project at: https://the-non-gmo-project.rippling-ats.com/job/733632/administrative-coordinator?s=cl