Accounting Technician - Police Print (https://www.governmentjobs.com/careers/cobwa/jobs/newprint/4586209) Apply Accounting Technician - Police Salary$25.96 HourlyLocation City of Bellingham, WAJob TypeFull TimeJob Number24-Police Accounting Tech.DepartmentPolice DepartmentOpening Date07/26/2024Closing Date8/9/2024 4:30 PM PacificFLSANon-ExemptBargaining Unit Local 1937
Description
Benefits
Questions
Nature of WorkThe Bellingham Police Department (https://cob.org/gov/dept/police) is seeking a dedicated and detail-oriented Police Accounting Technician to join our team. If you have a passion for public service and experience in accounting, we invite you to apply.This position performs a variety of bookkeeping and financial record keeping duties for the Police Department. Under the oversight of the Police Administrative Coordinator, maintains financial data related to grants and funds, including the preparation of quarterly and annual reports required for State and federal grants. Includes preparing requisitions, assisting with compiling the department budget under the direction of administrative staff and maintaining it through the year, and maintaining and verifying time sheets and other payroll records. Maintains a variety of computerized accounting records for the Police Department. Provides backup clerical duties for the Police Administrative Coordinator.Please note: If you are interested in any other Accounting Technician position within the City, you will also need to apply to the Accounting Technician posting before it closes. This position will start at Step 1 ($25.96/hour). Employees receive step increases annually in accordance with the Guild of Pacific Northwest Employees, Local 1937 Collective Bargaining Agreement (https://cob.org/about/employment/labor-agreements-pay-schedule) and City policy. The full hourly range for this position is $25.96 - $31.90. For internal candidates, placement within the range is based on City Pay Placement Procedures.City of Bellingham employees receive medical, dental, and vision insurance as well as life insurance and long-term disability. Additional benefits include flexible spending accounts, a medical insurance opt-out program, and access to our employee assistance program. All eligible City employees are enrolled in a Washington State Department of Retirement Systems (https://www.drs.wa.gov/) pension plan. Additionally, employees may elect to participate in the City’s 457 deferred compensation retirement savings plan.Employees will receive 12 paid holidays in addition to one paid floating holiday each year. Employees accrue 8 hours total of contract and state sick leave per month in accordance with the collective bargaining agreement and Washington State Law. At the time of hire, employees will accrue 7.33 hours of vacation per month. Vacation accruals increase based on years of service. Leave accruals are based on 1.0 FTE, accruals are pro-rated if part-time and require employee to be in paid status at least 120 hours/month.For additional information regarding benefits and compensation Information please visit the following:
Labor Agreements, Pay Schedules and E-Team Employee Handbook - City of Bellingham (cob.org) (https://cob.org/about/employment/labor-agreements-pay-schedule)
Employment Benefits - City of Bellingham (cob.org)
Closing Date/Time: Fri. 8/9/24 4:30 PM Pacific TimeESSENTIAL FUNCTIONS OF THE JOB:
Prepares and processes departmental purchase requisitions: receives requests from staff for equipment and supplies; allocates and codes items to appropriate program; verifies totals on invoices and performs data entry; maintains related records.
Assists in preparation of the annual budget under the direction of administrative staff. Gathers information needed by staff to make projections for the upcoming year from records and other in-house sources. Compiles, categorizes, codes and verifies planned expenditures.
Monitors and maintains budget records: records all expenditures; reconciles Program Budget Report with monthly payments; processes budget transfers, changes, and journal entries.
Maintains and processes departmental payroll records: receives, reviews, codes, totals and corrects errors in monthly time sheets; maintains compensatory time records and calculates overtime pay when appropriate; maintains records of individual employee step increases, longevity pay, promotions, special duty pay, etc.
Maintains records of and processes appropriate forms for travel claims, clothing allowance reimbursement, gasoline usage, and other departmental expenditures. Reviews fit-for-jail bills to determine department responsibility for payment.
Maintains revenue accounts for incoming monies in payment of licenses and other services provided by Records Bureau. Processes related forms. Sends checks to federal or state agencies as appropriate. Coordinates billing, receipting and updating of account records. Reviews accounts receivable for delinquencies and initiates proceedings to meet legal requirements.
Compiles and maintains data to be used in accordance with grant requirements. Prepares quarterly and annual reports required by State and federal agencies for grants and audits.
Computes costs of special services provided by officers or Communications Center to businesses or other organizations; prepares and mails billings; monitors receipt of funds and maintains appropriate records.
Reviews financial recordkeeping systems to recommend expedient improvements in accounting procedures.
Assists accounting staff by providing information on detailed procedures or accounts. Prepares adjusted journal entry information for accounting staff.
ADDITIONAL WORK PERFORMED:
Performs clerical tasks in the absence of the Police Administrative Coordinator.
Assists with review of new software and advises supervisor of possible applications.
As assigned, performs other duties within the scope of the classification.
Performs related duties as assigned.
WORKING ENVIRONMENT:Work is performed in a low-risk office environment and requires sitting and using computer terminal or telephone for extended periods of time. Employees will be regularly exposed to weapons and may occasionally be exposed to disturbing or sensitive dialogue, materials or photographs.Physical ability to perform the essential functions of the job including:
Frequently operate a computer and read a computer screen or typewritten page;
Frequently communicate verbally;
Move between work sites;
Occasionally transport objects weighing up to twenty-five (25) pounds.
Experience and Training
One year college or vocational courses in accounting, business or related area.
Two years of progressively responsible computerized bookkeeping and financial record keeping experience with a business or public entity required.
Keyboarding skills at 40 wpm NET required.
Proficient use of computer accounting systems, spreadsheet applications and word processing required.
Experience utilizing BARS accounting systems preferred.
A combination of experience and education which provides the applicant with the knowledge, skills and abilities required to perform the essential functions of the job will be considered.
Necessary Special Requirements
Employment contingent upon passing a criminal convictions check, background investigation, polygraph examination and fingerprinting. Subject to re-check every five years.
Selection ProcessYou are encouraged to print a copy of this job announcement for your reference as the process moves alongPlease ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and required supplemental questions). Provide as much detail as you believe will fully describe your experience and training. Application Review Process:
Minimum Qualifications: Applicants must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around August 12, 2024.
All applicants that meet the minimum qualifications will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of August 19, 2024.
Applicants will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following: Oral Board Interview (100%). Candidates must obtain a minimum passing score of 60% on the Oral Board Interview to continue in the selection process.
Final candidates will be referred to the department for additional examination, assessment, or test.This recruitment process will create a Civil Service eligibility register that will be used to fill current and future vacancies as they become available. There is currently 1 full-time vacancy with the Bellingham Police Department. This position is represented by a union. If you wish to claim Veterans’ Preference Points, please complete the Veterans Scoring Criteria Declaration Form (https://cob.org/wp-content/uploads/COB-Veterans-Scoring-Criteria-Declaration-PDF.pdf) and upload it to your application with your DD214.Please Note: Candidates will receive updates regarding application status via email. Please be sure to check your email frequently, including your spam folders for messages filtered by your email providers.Equal Opportunity:Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its work force. We do not make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.There are many good reasons for working at the City of Bellingham. The work is rewarding and you have an opportunity to serve your community. Another good reason is the great benefits that the City offers its employees. See our benefits section (https://www.cob.org/employment/pages/benefits.aspx) for additional information.This position is represented by The Guild of Pacific Northwest Employees, Local 1937 bargaining unit. Specific benefit information including Holidays, Vacation Accruals, Health, Dental and Vision Plans with cost sharing and Deferred Compensation Match can be found in the Local 1937 labor agreement (https://cob.org/wp-content/uploads/1937-2022-2023-CBA.pdf) .This position is covered by the State of Washington Department of Retirement Systems PERS plan. PERS requires mandatory employee and City contributions. Please visit the DRS website (http://www.drs.wa.gov/) for more information on PERS.Civil Service InformationThis position is subject to the Bellingham Civil Service Commission. When a vacancy occurs, the top fifteen candidates or the top 25% of the register will be forwarded to the department for further consideration. All new Civil Service employees are subject to a one-year probationary period. A candidate may challenge the scope, content, or method of an examination or test, and a protest may be filed in writing with the Examiner within five (5) days following the date of the challenged examination. A candidate may also challenge the scoring of an examination or test, failure of the candidate on any part of an examination, or clerical error in examination results of any examination or test, and a protest may be filed in writing with the Examiner within five (5) days of notification of the challenged result. The Examiner shall consider all timely filed protests and make appropriate corrections if an error is demonstrated.Veteran's Scoring CriteriaApplicants who have been honorably discharged from active military duty may be eligible to receive veteran's scoring criteria points as provided by Washington State Law (RCW 41.04.010). If you wish to claim Veterans’ Preference Points, please complete the Veterans Scoring Criteria Declaration Form (https://cob.org/wp-content/uploads/COB-Veterans-Scoring-Criteria-Declaration-PDF.pdf) and upload it to your application with your DD214.01 Do you have one (1) year college or vocational courses in accounting, business or related area?
Yes
No
02
Do you have two (2) years of progressively responsible computerized bookkeeping and financial record keeping experience with a business or public entity?
Yes
No
03
Do you have proficient use of computer accounting systems, spreadsheet applications and word processing?
Yes
No
04
If you answered NO to question(s) #1, #2, and/or #3, do you have a relevant combination of experience and education that provides you with the knowledge, skills, and abilities to perform the essential functions of the position? Explain in detail.
05
This position requires the ability to keyboard at a minimum of 40 wpm NET. Do you meet this requirement?
Yes
No
06
Do you have experience utilizing BARS accounting systems? [Note: this is preferred, selecting NO will not disqualify you]
Yes
No
07
Are you willing to submit to a criminal convictions background check, background investigation, including polygraph examination and fingerprinting prior to hire?
Yes
No
08
If you are requesting Veteran's Preference points, a completed Veterans Scoring Criteria Status Declaration is required along with a copy of your DD214. The required form is in the Selections Process section of the Job Posting. Check "YES" here if you are attaching a Veteran's Declaration form and DD214.
Yes
No
09
Please describe your knowledge, skills and experience that makes you the best fit for the Police Accounting Technician position.
10
Describe your experience preparing and processing invoices and describe your ability to maintain a positive attitude when completing repetitive tasks.
Required Question
AgencyCity of BellinghamAddress104 West Magnolia Street Bellingham, Washington, 98225 Phone360-778-8228 Websitehttp://www.cob.org/employment Apply Please verify your email address Verify Email