Whatcom Community College welcomes applications for a Program Specialist 3-Foundation (Class Code 107J) position. The Program Specialist 3 plays a key role in advancing the mission of the WCC Foundation. Supervised by the Operations Manager and in partnership with the Executive Director for WCC Foundation, this position will manage WCC Foundation programs, with prioritization of student scholarship programs that support enrollment and retention. As a leader on the WCC Foundation team, the Program Specialist 3 supports strategies and systems that advance the Foundation's work to build community every day among WCC students, donors, and the campus community.
Responsibilities
Program Oversight for WCC Foundation:
-Develop strategies and work plans in coordination with the Executive Director that drive long-term impact in core programs, primarily the Foundation's Scholarship Program.
-Lead program development in coordination with the Executive Director, with a focus on advancing equity and supporting student enrollment, retention, and completion.
-Manage program operations, process development, training, and timelines for program outreach, review, awarding, and impact tracking.
-Manage all Foundation scholarship opportunities and application cycles for current and incoming students and expand support for applicants.
-Guide program evaluation in partnership with the Executive Director. Identify goals and capture program impacts for internal and external audiences.
-Manage department-owned funds such as Immigrant Opportunity Fund, Study Abroad Program, Athletics Department, etc by collaborating with cross-campus department staff on marketing and impact reporting.
-Monitor program budgets, ensuring funds are used in compliance with donor agreements and accurate tracking of available and expended funds.
Scholarship Administration and Communications:
-Increase number of scholarship applicants by creating marketing materials, executing publicizing plans, and conducting outreach to potential applicants. Collaborate with college staff to enhance visibility and promote scholarships and special funds.
-Hold scholarship office hours across campus during the scholarship cycle to help students through the scholarship application process.
-Serve as primary point of contact for student applicants and scholarship recipients to assist them in receiving their scholarship from Financial Aid office.
-Recruit volunteer scholarship reviewers. Staff the scholarship review committee: Train, support, and steward staff and volunteer reviewers.
-Collect scholarship recipient impact statements for donors related to their respective awardees and funds.
-In collaboration with ED and Director of Development, prepare "impact of scholarship" content such as compelling recipient stories, profiles, and in-person speeches to be used in Foundation's donor stewardship and reporting to diverse stakeholders.
-Other duties as assigned.
Event Management:
-Head Foundation event planning, organization, and execution of various events, including but not limited to the annual Donor Appreciation Breakfast and President's Circle. Ensure all events run smoothly on time, and within budget.
-Coordinate with vendors, venues, and other external partners. Negotiate contracts and manage relationships to secure services and resources needed for events.
-Partner with Marketing on all required print and promotional materials.
-Recruit and train volunteer and student ambassadors for in-person and virtual Foundation events and engagements
-Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement. Prepare reports and provide recommendations for future events.
Qualifications
Minimum Qualifications:
-Bachelor's degree.
-2 years' experience managing programs with multiple priorities, projects, and deadlines.
Preferred Qualifications:
-Experience with higher education and scholarship programs.
-Experience with Microsoft 365 and Asana or similar project management software.
-Experience with Constant Contact or similar marketing automation platform.
-Experience managing events.
-Experience working with a diverse population of people.
Salary:
-Range 53, full-time Classified salary starting at Step C $4,987.00 per month with periodic increments to $6,227.00 per month.
Benefit Package:
-The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.
-Accrues 8 hours per month of sick leave and 9.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.
Additionally, as a Washington State, public higher education institution, WCC offers the following:
-Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
-Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
-Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.
Start Date:
-As soon as can be arranged with successful candidate.
Application Due Date:
-Applications due on Monday, October 21st, 2024 at 5:00 pm.
How To Apply
A completed application consists of and online application and:
-Cover letter which includes a diversity statement that addresses how you have committed to equity and inclusion in the past and how you might support a diverse workplace and educational environment through this position.
-Current resume.
-Official transcripts of any degrees listed as part of the minimum requirements will be required upon hire, but not as part of the application process.
-List of 5 professional references with contact information.
To apply please visit us at: https://www.whatcom.edu/job-info