Whatcom Community College (WCC) invites applications for a Fiscal Specialist 1 (Class code 151E) position focused on receivables in the College's Business Office. This recruitment is open to ALL qualified applicants. WCC intends to hire two Fiscal Specialists from this recruitment process.
The Fiscal Specialist 1 supports members of the Whatcom Community College community with receivables, cashiering and related fiscal activity. Under the direct supervision of Director for Business and Finance, this position is primarily responsible for processing student financial transactions, third party charges and payments as well as all college receivables.
Responsibilities include, but not limited to:
-Prepares, audits, verifies and processes third party sponsorship for tuition, fees, books, etc.
-Processes invoices for facility rentals and other miscellaneous charges.
-Process, verify, and balance payments; make and maintain reports; prepare daily bank deposits.
-Follow up with outstanding receivables: communicating and documenting interactions.
-Performs work functions related to accounting, financial reporting, and other fiscal review and analysis.
-Consistently follows applicable fiscal guidelines, regulations, principles, and standards to satisfy work responsibilities.
-Uses computer hardware and software to produce timely and accurate work projects that fully satisfy the demands of assignments.
-Provides customer service to internal and external customers, listening attentively, identifying issues, providing options in order to fulfill services, and/or exercising knowledge of laws and regulations to assist others and/or resolve complaints or conflicts.
-Assists in the development of fiscal procedures.
-Performs other related duties as assigned to meet the College’s needs.
Minimum Qualifications:
-Associates degree from an accredited institution or equivalent experience.
-Two years of accounting/bookkeeping experience in an office environment.
-Proficient in Accounting Software.
-Excellent customer service skills.
Preferred Qualifications:
-Bachelor's degree or equivalent
-Demonstrates initiative, anticipates problems, and provides creative solutions.
-Ability to communicate clearly and effectively with individuals and groups within as well as outside the organization, orally and in writing.
-Actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals.
-Strong work ethic, attention to detail, prompt and courteous.
Salary and Working Conditions:
-Range 40, full-time Classified salary starting at $3,376.00 per month with periodic increments to $4,385.00 per month.
-Position’s shift is 40 hours per week, Monday through Friday, 8 am-5pm. Indoor office in a shared work environment. May have extended hours sitting at the workstation. Hours may be flexible during summer quarter. Ability to lift up to 10 pounds.
Benefit Package:
-The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.
-Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.
Additionally, as a Washington State, public higher education institution, WCC offers the following:
-Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
-Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
-Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.
Start Date:
-As soon as can be arranged with successful candidate.
Application Due Date:
-Applications due by Wednesday, April 24th, 2024 at 5:00 pm.
How To Apply
A completed application consists of an online application and:
-Cover letter which includes a diversity statement that addresses how you have committed to equity and inclusion in the past and how you might support a diverse workplace and educational environment through this position.
-Current resume.
-List of 5 professional references with contact information.
Please apply on our website: https://www.whatcom.edu/job-info