Posting InformationPosting Number2024653Posting/Functional TitleAdministrative Assistant IIIUniversity Pay Plan TitleAdministrative Asst IIILocationSan MarcosDepartmentSchool of Social WorkRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourcePermanentMonthly Salary$3,000 - $4,200Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High school diploma with 6 – 10 years of related experience; Associate degree with 4 – 8 years of related experience; or equivalent combination of education and experience level.
Preferred QualificationsJob DescriptionThe Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.Job Duties
Manage the supervisor’s calendar and schedule.
Organize, prioritize, direct, and explain office work assignments to office staff and student workers.
Keep track of due dates for all assignments and projects.
Maintain and review staff and personnel files for completeness.
Arrange travel, applications, and reimbursements for all staff.
Monitor the operating budget’s transactions and maintain accurate ledgers.
Review and process purchase orders and invoices.
Prepare and manage spreadsheets and tabulate information.
Compose, type, and proo a range of documents including correspondence and reports.
Assist in the preparation of various activities and events.
Oversee and manage incoming telephone calls, including screening, transferring, and taking messages.
Greet, screen, and route office visitors.
Monitor the inventory of office supplies and order new and replacement supplies as needed.
Supervise office staff as needed.
May be asked to provide insight on process improvements and successful outcomes.
May make recommendations for solutions.
Additional Information to Applicants
3 work references with phone number and email
Resume
Cover Letter
Job Open Date07/29/2024Job Close Date (posting closes at midnight)08/12/2024Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume and cover letter to your application. , You will be required to electronically attach a list of references.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/48255Applicant Document