Job Details

ID #54236264
Estado Texas
Ciudad Houston
Full-time
Salario USD TBD TBD
Fuente Texas
Showed 2025-07-28
Fecha 2025-07-28
Fecha tope 2025-09-26
Categoría Admin/oficina
Crear un currículum vítae
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Full Time Reception & Assistant Property Manager Wanted!

Texas, Houston, 77001 Houston USA
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We are seeking a reliable and detail-oriented Reception & Property Assistant to support daily operations of our property management team. This individual will serve as the first point of contact for tenants and visitors, coordinate maintenance scheduling, and assist with key property management tasks. The ideal candidate is organized, customer-service focused, and able to handle a variety of administrative responsibilities in a fast-paced environment.

Key Responsibilities:

Reception & Office Administration

Greet and assist clients, tenants, vendors, and guests in a professional and welcoming manner

Answer and direct phone calls, emails, and walk-in inquiries

Receive and distribute mail, packages, and deliveries

Maintain a clean and organized front desk and common areas

Track office inventory, order supplies, and coordinate maintenance of office equipment

Schedule meetings, prepare agendas, and distribute meeting minutes as needed

Perform general administrative and clerical support including filing, document retrieval, and correspondence

Maintenance Coordination

Receive and log maintenance and repair requests from tenants

Schedule and communicate with vendors and maintenance staff

Track and follow up on work order completion using property management software

Notify tenants of maintenance schedules, access notices, and delays

Maintain accurate records of service history and vendor performance

Property Management Support

Assist property manager with lease renewals, notices, and tenant communication

Help coordinate inspections, move-ins, and move-outs

Maintain up-to-date tenant records, lease documentation, and contact information

Assist in rent tracking and send payment reminders or late notices as directed

Prepare reports, spreadsheets, and documentation as needed for property operations

Tenant Relations

Act as a first point of contact for tenant concerns and route issues to the appropriate team

Provide exceptional customer service through prompt and courteous communication

Coordinate with third-party vendors and contractors to ensure timely service delivery

Compliance & Documentation

Ensure maintenance work, vendor contracts, and inspections are properly documented

Support regulatory compliance efforts and assist with preparation for audits or licensing reviews

Maintain confidentiality and proper handling of sensitive tenant and financial information

Requirements:

Skills & Abilities:

Strong verbal and written communication skills

Excellent interpersonal and customer service abilities

Proficient in Microsoft Office Suite and basic office technologies

Highly organized with strong attention to detail

Ability to prioritize tasks and work independently

Basic knowledge of property management or facility coordination preferred

Education & Experience:

Associate’s degree required; Bachelor’s degree in a related field preferred

3–5 years of administrative or property management experience strongly preferred

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer

Must be able to lift up to 15 pounds occasionally

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