ADMINISTRATIVE SPECIALIST - CP Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4489511) Apply ADMINISTRATIVE SPECIALIST - CP Salary $1,833.37 - $2,217.09 BiweeklyLocation 611 Walker StreetJob TypeFull TimeJob Number34027DepartmentHouston Public WorksOpening Date05/29/2024Closing Date6/12/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWAPPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTEDSECTION: Project Support REPORTING LOCATION: 611 Walker St 23rd floorWORKDAYS & HOURS: M – F, 8:00 a.m. – 5:00 p.m. Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSHouston Public Works Capital Projects is searching for a skilled individuals to perform varied professional administrative functions for Contract Services. This role will act as the Administrative Specialist creating coversheets for Council Agenda, reviewing supporting documents for coversheets and contracts, and manage multiple competing priorities and deadline in an extremely fast-paced environment.Essential Functions are but not limited to:
Helps creates processes for coversheets and contracts effectiveness.
Creates, reviews, and processes coversheets for Professional Services and Construction Contracts.
Coordinate contracts with Legal Services
Review Insurance documents.
Process documents and contracts for signatures through electronic process.
Strong technical skills, including experience with Microsoft Word, Excel, Outlook, and PowerPoint.
Liaison for Contract Services with all Service Lines, Project Managers, and Client Departments with respect to contracting support.
Prepare, maintain and track performance measurements with coversheets and contracts in tracker.
Assist with Contract document updates as required by the Legal Department.
Perform other administrative duties as required.
Strong written and verbal communication.
Critical thinking and Leadership skill
WORKING CONDITIONSThe position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. This is a Houston Public Works Emergency Management position at the Tier III Level. MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTSThree (3) years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None PREFERENCESPreferences will be given to candidates with proficiency in Microsoft Office Suite Application.This position requires prooing skills, analytical judgment, and pays attention to details. Good organizational, verbal and written communication skills, ability to multi-task, and work effectively with all levels of management.Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED None However, the department may administer a skill assessment evaluation. SAFETY IMPACT POSITION No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade: 20APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-6737). If you need special services or accommodations, call (832.393-6737). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Please select the best scenario below that describes your highest level of education.
Less than a High School Diploma/ GED
High School diploma/GED
Associate Degree in Business Administration, Liberal Arts, or a related field
Bachelor's degree or higher in Business or Public Administration, Liberal Arts, or a related field
02
How many years of professional administrative experience do you have?
Less than 3 years
3 - 5 years
5 - 7 years
7 years or more
03
Please indicate your level of proficiency in Microsoft Office Suites (Word, Access, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook
INTERMEDIATE: Basic formatting and create a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special affects to presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.
ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks in Word, manage Macro commands, and manage database objects in Access, use advance formula functions (V-lookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.
None of the above
04
Please provide in detail a brief description of your experience as an Administrative Professional/Support Staff. See resume is not an acceptable answer. If no experience insert N/A.
05
Do you have knowledge of coversheets and contracts for Professional Engineering Services, Construction Contract, and Construction Management Inspection services?
Yes
No
06
Explain your ability to support key stakeholders.
07
Are you currently a City of Houston employee?
Yes
No
08
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or general discharge under honorable conditions?
Yes
No
09
Have you completely and truthfully answered agency-wide question #9 in application regarding employment gaps on your application? (Failing to clarify employment gaps may result in the disqualification or delay of your application)
Yes
No
Required Question